PAYROLL SPECIALIST JOB DESCRIPTION
as of 06/29/2021
Employer Information
Organization Name: JanusHR LLC
About Our Organization: We are a Professional Employer Organization which provides comprehensive, personalized HR services for small to medium-sized businesses.
Website: wesolveHR.com
Reports to: CEO
Location: Clearwater
Pay: $18 - $22 per hour
Purpose:
Support all clients and client retention through excellent customer service by processing timely payrolls based on client specific payroll schedules. Ensure everything is consistent with company policies which comply with state and federal regulations and standards.
Education and Experience:
Payroll Certification preferred
Minimum 1-year experience processing payrolls Required
Prior PEO experience preferred
1-year PrismHR experience required
Knowledge:
- Proficient understanding of both state and federal payroll regulations and processing payroll for multiple businesses in a wide array of industries
- Knowledge of federal, state, and local laws regarding wage and hour topics
- Ability to maintain strong level of confidentiality
- Excellent written and verbal communication skills, writing and speaking clearly and concisely
- Must conduct self in a professional manner and maintain a professional appearance that enhances JanusHR’s reputation.
Skills:
BASIC SKILLS
- ACTIVE LEARNING - Understanding the implications of new information for both current and future problem-solving and decision-making.
- ACTIVE LISTENING - Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
- CRITICAL THINKING - Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.
- LEARNING STRATEGIES - Selecting and using training/instructional methods and procedures appropriate for the situation when learning or teaching new things.
- MATHEMATICS - Using mathematics to solve problems.
- MONITORING - Monitoring/Assessing performance of yourself, other individuals, or organizations to make improvements or take corrective action.
- READING COMPREHENSION - Understanding written sentences and paragraphs in work related documents.
- SPEAKING - Talking to others to convey information effectively.
- SELF-STARTER – Takes initiative to learn by doing research and fact gathering on own prior to be instructed to do so.
- WRITING - Communicating effectively in writing as appropriate for the needs of the audience.
SOCIAL SKILLS
- COORDINATION - Adjusting actions in relation to others' actions.
- INSTRUCTING - Teaching others how to do something.
- NEGOTIATION - Bringing others together and trying to reconcile differences.
- PERSUASION - Persuading others to change their minds or behavior.
- SERVICE ORIENTATION - Actively looking for ways to help people.
- SOCIAL PERCEPTIVENESS - Being aware of others' reactions and understanding why they react as they do.
COMPLEX PROBLEM-SOLVING SKILLS
- COMPLEX PROBLEM SOLVING - Identifying complex problems and reviewing related information to develop and evaluate options and implement solutions.
Essential Duties
- Assists with full cycle payroll processing timely and accurately for all new and existing client companies and their employees. Ensuring the accuracy of paychecks and all client billing, as well as staying compliant with DOL, FLSA, and other applicable federal and state regulations.
- Monitors pre-note process for all new hires prior to first paycheck
- Uploads Positive Pay files to the bank daily
- Enters and maintains employee deductions, garnishments, and other changes
- Available to answer client payroll related inquiries
- Review and process any payroll adjustments necessary
- Review payroll reports to ensure proper employee and employer charges
- Coordinate courier for any checks that need to be delivered
- Assist with year- end reporting and W2 processing
Technology
ENTERPRISE SOFTWARE
- PrismHR software and HRP (Back Office)
CUSTOMER RELATIONSHIP MANAGEMENT CRM SOFTWARE
ELECTRONIC MAIL SOFTWARE
NETWORK CONFERENCING SOFTWARE
OTHER SOFTWARE
- Microsoft Excel - Proficient
- Microsoft Word
- Microsoft PowerPoint
- Microsoft OneDrive