Job Description

JOB DESCRIPTION

Jia Law Group is a full-service global law firm headquartered in New York City with offices in California and China. We are a growing firm seeking people that will fit in well with our firm’s culture and atmosphere. Successful candidates must have a demonstrated record of attention to detail, and excellent communication and writing skills.

POSITION SUMMARY:

Report to the Operations Manager and Business Development Associates to perform a wide variety of tasks. Responsibilities will include, but are not limited to, the following:

• Provide excellent customer service to clients and visitors in a professional manner;
• Answer and manage inquiries from calls and the firm’s official WeChat account in a timely and professional manner;
• Communicate clearly and accurately any issues concerning the workload to the assigned attorneys on a timely basis;
• Set up in-person meetings, conference calls (video/audio) when needed;
• Maintain existing the vendor database and develop relationships with new high-quality vendors;
• Assist the Operations team with daily office management, including headquarters and branch offices;
• Manage conference room scheduling and coordination;
• Troubleshoot in-house technology issues (computers, iPads, Wi-Fi, fax, phones, etc.) and coordinate with external technical support to resolve problems in a timely manner;
• Order, store and organize all office supplies;
• Enter a variety of data into data trackers, including, but not limited to, purchase order invoices and the control list of receiving and shipping;
• Manage incoming and outgoing letters and packages;
• Bind meeting materials, and copy and print documents;
• Manage the firm’s file databases and physical archives in accordance with firm standards;
• Act as a liaison between the logistics and operations department;
• Comply with and understand the firm’s operations, policies and procedures; and
• Perform other related duties as assigned.

QUALIFICATIONS:

• Bachelor’s degree;
• Bilingual in English and Chinese a plus;
• Related experience is preferred;
• Experience with Microsoft and Google Suite of products;
• Excellent analytical, troubleshooting, organizational and administrative, planning and communication skills;
• Ability to handle sensitive matters and maintain confidentiality; and
• Strong attention to detail.

If you are interested in the above position, please send your resume with any relevant information to careers@jiaesq.com.

BENEFITS:

We offer a robust suite of benefits, including: paid time off, affordable health insurance including dental & vision coverage, health savings account /flexible spending accounts to help offset the cost of dependent care and/or health care expenses, Teladoc (24/7 access to a doctor by phone or online video), One Medical membership and an Employee Wellness program.

Jia Law Group is an Equal Opportunity Employer that does not discriminate on the basis of race, color, religion, sex, age, sexual orientation, gender identity and/or expression, national origin, veteran status or disability in relation to our recruiting, hiring, and promoting practices.