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Administrative Assistant

Job Impulse, Inc. Huntsville

Administrative Assistant

Huntsville, AL
Full Time
Paid
  • Responsibilities

    Job Description

     

    ABOUT US

    Job Impulse, Inc. is an international recruitment company that focuses on upgrading the career opportunities of our candidates. We strive to create a professional partnership between our clients and contractors looking for their next career move. We have over 9,000 employees working in locations across twelve countries in fields ranging from industrial to office, marketing to engineering, technology, aerospace, medical, and more.

    Job Impulse currently has an opening for an ADMINISTRATIVE ASSISTANT

    We are looking for a reliable Administrative Assistant who will undertake a broad set of administrative and clerical tasks, such as providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities, particularly making travel and meeting arrangements, preparing reports and maintaining appropriate filing systems. You will have to ensure the efficient and smooth day-to-day operation of our office.

    You should have excellent oral and written communication skills and be able to organize their work using tools, like MS Excel and office equipment. It is also required to have previous experience as a Secretary or Executive administrative assistant and familiarity within our industry.

    ADMINISTRATIVE ASSISTANT RESPONSIBILITIES ARE:

    • Arrange events, appointments and travels
    • Manage phone calls and correspondence (including email, memos, letters, faxes and forms)
    • Attend meetings and take detailed minutes
    • Participate in the preparation of regularly scheduled reports
    • Organize contact lists and filing systems
    • Meet and support visitors
    • Help clients and company representatives contact each other
    • Review and update office policies and procedures
    • Monitor and order office supplies and research new deals and suppliers
    • Prepare and submit expense reports
    • Collaborate with executive management to handle requests and queries from senior managers

    ADMINISTRATIVE ASSISTANT REQUIREMENTS ARE:

    • 5+ years experience of working on an Administrative Assistant, or other relevant position
    • 2+ years experience of working in a Healthcare environment (Hospital, Physician Office, Laboratory, Nursing Home, Long-Term Care, Home Health Agency, Ambulatory Center, etc.)
    • Prior experience working with a digital switchboard/multi-line phone system or PBX required
    • Significant experience with office management systems and procedures, as well as with office equipment, such as printers and fax machines
    • Good practical experience with MS Office, particularly MS Excel and MS PowerPoint
    • Strong time management and problem solving skills with the ability to prioritize work
    • Outstanding written and verbal communication skills, with close attention to detail
    • Strong organizational skills with the ability to multi-task
    • High School degree; additional qualification as an Administrative Assistant or a Secretary will be a bonus

    Job Impulse, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status

    Please be sure to carefully read through all requirements for the ADMINISTRATIVE ASSISTANT as only serious applicants will be contacted. Unfortunately, not all candidates can be contacted who respond to this job, however we will reach out to you directly if your experience is determined match to the desired requirements. Thank you.

     

     

     

    Company Description

    Job Impulse, Inc. is an international recruitment company that focuses on upgrading the career opportunities of our candidates. We strive to create a professional partnership between our clients and contractors looking for their next career move. We have over 9,000 employees working in locations across twelve countries in fields ranging from industrial to office, marketing to engineering, technology, aerospace, medical, and more.