About You

• You thrive on making life easier for others and enjoy being the go-to person in the office
• Administrative support roles come naturally to you, thanks to your methodical ways
• You have systems and rules to keep your email inbox nice and organized, and you’ve never met a mess you couldn’t tackle
• You enjoy engaging with customers and collaborating to solve problems as they arise
• You prefer working for a small businesses, where your hard work makes a difference and is vital to the success of the organization and its employees
• You are looking for a company that lives its values of integrity, accountability, and reliability
• You thrive in an environment where you bring a calm demeanor to hectic situations
• You are the glue that keeps the team together by working effectively with folks who have different work styles.
• You go out of your way to find additional ways to help others once your primary tasks are done
• You have a knack for technology and you enjoy keeping things organized digitally
• You are naturally good at working with others to achieve company goals

Pay rate is $90K - 100K per year, depending on experience

Executive Assistant Benefits

• Health Insurance
• Paid Holidays
• Paid time off
• 401(k) with employer match
• Company events
• Company shirt (optional)

About Us

Columbia Roofing has been a trusted name in the Maryland corridor for over 30 years. We consistently receive excellent ratings from customers for our outstanding service. Employees love us because of our laid back, family atmosphere. We are fair and flexible. We work hard to create an environment where folks can be comfortable while being productive.

Please see our website for more information:

Executive Assistant Expectations

• The role of the Executive Assistant is to support the owner in all administrative tasks, allowing him to concentrate on business growth
• You’ll be responsible for protecting the owner’s time, which means taking on any administrative work required to make his life easier and allow him to focus on growing the business
• As the organizational linchpin of our office, you will ensure smooth operations and assist the team in anything they need.
• You will manage the owner's calendar, scheduling appointments and ensuring he does not overbook himself
• We’ll need your help creating and maintaining a collaborative company environment despite differing personalities
• You will assist in financial tasks such as safeguarding finances, managing cash flow, tracking sales, monitoring job costing, and processing sales commissions
• You will also support the bookkeeper with light bookkeeping duties and assist in managing and administering the company's benefits, including requesting bids annually and maintaining vendor relationships
• Your role also involves supporting the team in delivering a 5-star customer experience, including assisting the receptionist in talking to customers about roofing and answering their questions when they come into the office
• You will play a key role in facilitating employee onboarding, training, and performance reviews
• Additionally, you will work closely with the owner as an “Implementation Specialist”, bringing innovative ideas to life–This includes creating and managing project plans, timelines, communication, and overseeing the continuous improvement of Standard Operating Procedures
• You’ll help keep our team of roofers working like a well oiled machine by overseeing fleet management
• You will manage the marketing budget, agencies, collateral material, and advertising initiatives, both online and offline, to maintain the company's reputation in Columbia
• You’ll manage our social media accounts and undertake light marketing activities

Executive Assistant Skills and Experience. We’re flexible on the number of years of previous experience for this role. We highly favor talent and interest. Some candidates may see this list and feel discouraged because they don’t match all the items. Please apply anyway: if you’re willing to learn, there’s a good chance you’re more qualified than you think you are.

• Administrative support experience
• Experience working as an Executive Assistant
• Calendar management experience
• Experience working as an Executive Assistant preferred
• Bookkeeping/Accounting/Financial Analysis experience
• Benefits Management experience
• Brand Management experience
• Excellent computer skills and the ability to learn new technology
• Experience with QuickBooks
• Experience with Acculynx is a plus

How To Apply:

• Click the "Apply Now" button
• Tell me about the most difficult situation you had while supporting an owner or executive and how you handled it
• Include your resume

If you are in any of the following or similar positions, APPLY TODAY! Come join a company that is truly dedicated to making a career for you.

• Executive Assistant
• Accounting
• Bookkeeper
• Office Manager
• HR Manager
• General Manager
• Service Manager
• Customer Relations Manager
• Operations Manager
• Construction Administrator
• Construction Coordinator
• Senior Property Manager
• Production Manager

Job Type: Full-time

Salary: $90,000.00 - $100,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Health insurance
• Paid time off

Schedule:

• 8 hour shift
• Monday to Friday

Application Question(s):

• Tell me about the most difficult situation you had while supporting an owner or executive and how you handled it

Experience:

• Administrative support: 5 years (Preferred)
• Executive Assistant: 2 years (Preferred)
• Calendar management: 5 years (Preferred)
• Bookkeeping/Accounting/Financial Analysis: 2 years (Preferred)
• Benefits Management: 1 year (Preferred)
• Brand Management: 1 year (Preferred)
• QuickBooks: 1 year (Preferred)

Ability to Commute:

• Columbia, MD 21045 (Preferred)

Ability to Relocate:

• Columbia, MD 21045: Relocate before starting work (Required)

Work Location: In person