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Marketing & Recruiment Assistant

JobSource North America

Marketing & Recruiment Assistant

Fullerton, CA
Full Time
Paid
  • Responsibilities

    Job Description

     

    We are looking for a zealous Administrative Assistant for a dual role to support the Marketing and Recruitment departments of our company 

    ADMINISTRATIVE ASSISTANT JOB DUTIES

    Administrative Assistant responsibilities include assisting two key teams within our organization.  The position is a key to helping to maintain, create and smooth operation so that these two teams can attainment their goals, in addition to contributing to the long-term growth of the company.

    MARKETING ASSISTANT RESPONSIBILITIES

    ·       Undertake daily administrative tasks to ensure the functionality and coordination of the department’s activities

    ·       Support the marketing department in organizing various projects

    ·       Conduct market research and analyze consumer rating reports/ questionnaires

    ·       Employ marketing analytics techniques to gather important data (social media, web analytics, rankings etc.)

    ·       Update spreadsheets, databases and inventories with statistical, financial and non-financial information

    ·       Assist in the organizing of promotional events and traditional or digital campaigns and attend them to facilitate their success

    ·       Prepare and deliver promotional presentations

    ·       Compose and post online content on the company’s website and social media accounts

    ·       Write marketing literature (brochures, press releases etc) to augment the company’s presence in the market

    ·       Communicate directly with clients and encourage trusting relationships

    ·       Keep track of department billing reports

     

    RECRUITMENT ASSISTANT RESPONSIBILITIES INCLUDE:

    ·       Supporting recruiting teams with clerical duties

    ·       Scheduling interviews and balancing calendars for interviewers and candidates

    ·       Helping with initial applicant screening

    ·       Coordinate hiring activities

    ·       Undertake clerical duties (e.g. answering emails and drafting offer letters)

    ·       Prepare and post job ads online

    ·       Help with resume screening and initial phone screens

    ·       Schedule interviews and keep calendars for all hiring teams and candidates

    ·       Greet and assist interviewees onsite

    ·       Coordinate travel for fly-in candidates

    ·       Process background checks

    ·       Maintain candidate database

    ·       Handle records and paperwork

    ·       Resolve issues as fast as possible (e.g. interview cancellations)

    ·       Assist with new hire onboarding (e.g. preparing documents, coordinating orientation agendas)

     

    Ultimately, you’ll help us hire efficiently and keep our hiring process running

    REQUIREMENTS

    ·       Proven experience as a marketing and/or recruitment assistant

    ·       Good understanding of office management and marketing principles

    ·       Demonstrable ability to multi-task and adhere to deadlines

    ·       Well-organized with a customer-oriented approach

    ·       Good knowledge of market research techniques and databases

    ·       Excellent knowledge of MS Office

    ·       Exquisite communication and people skills

    ·       Familiarity with hiring practices and stages (screening, interview, assessment, onboarding)

    ·       Proven experience as Recruitment Assistant or other recruiting-related role

    ·       Familiarity with hiring practices and stages (screening, interview, assessment, onboarding)

    ·       Experience using recruiting software and social networks for recruiting

    ·       Ability to work independently and as part of a team

    ·       Strong organizational and time management skills

    ·       Great attention to detail

    ·       Outstanding communication skills

    ·       Problem-solving ability

    ·       BS/BA in HR, Business, Marketing or relevant field

    Company Description

    JobSource has maintained a leadership position through the years based on a valuable premise – we invest in people. Today that focus benefits our customers wherever they operate around Southern California to individuals, non-profit organizations and corporations in the Northern American Continent in a growing number of specialized fields. We continue to meet the evolving challenges of workforce flexibility with staffing solutions tailored to your precise business needs.