Job Description
We are looking for a zealous Administrative Assistant for a dual role to support the Marketing and Recruitment departments of our company
ADMINISTRATIVE ASSISTANT JOB DUTIES
Administrative Assistant responsibilities include assisting two key teams within our organization. The position is a key to helping to maintain, create and smooth operation so that these two teams can attainment their goals, in addition to contributing to the long-term growth of the company.
MARKETING ASSISTANT RESPONSIBILITIES
· Undertake daily administrative tasks to ensure the functionality and coordination of the department’s activities
· Support the marketing department in organizing various projects
· Conduct market research and analyze consumer rating reports/ questionnaires
· Employ marketing analytics techniques to gather important data (social media, web analytics, rankings etc.)
· Update spreadsheets, databases and inventories with statistical, financial and non-financial information
· Assist in the organizing of promotional events and traditional or digital campaigns and attend them to facilitate their success
· Prepare and deliver promotional presentations
· Compose and post online content on the company’s website and social media accounts
· Write marketing literature (brochures, press releases etc) to augment the company’s presence in the market
· Communicate directly with clients and encourage trusting relationships
· Keep track of department billing reports
RECRUITMENT ASSISTANT RESPONSIBILITIES INCLUDE:
· Supporting recruiting teams with clerical duties
· Scheduling interviews and balancing calendars for interviewers and candidates
· Helping with initial applicant screening
· Coordinate hiring activities
· Undertake clerical duties (e.g. answering emails and drafting offer letters)
· Prepare and post job ads online
· Help with resume screening and initial phone screens
· Schedule interviews and keep calendars for all hiring teams and candidates
· Greet and assist interviewees onsite
· Coordinate travel for fly-in candidates
· Process background checks
· Maintain candidate database
· Handle records and paperwork
· Resolve issues as fast as possible (e.g. interview cancellations)
· Assist with new hire onboarding (e.g. preparing documents, coordinating orientation agendas)
Ultimately, you’ll help us hire efficiently and keep our hiring process running
REQUIREMENTS
· Proven experience as a marketing and/or recruitment assistant
· Good understanding of office management and marketing principles
· Demonstrable ability to multi-task and adhere to deadlines
· Well-organized with a customer-oriented approach
· Good knowledge of market research techniques and databases
· Excellent knowledge of MS Office
· Exquisite communication and people skills
· Familiarity with hiring practices and stages (screening, interview, assessment, onboarding)
· Proven experience as Recruitment Assistant or other recruiting-related role
· Familiarity with hiring practices and stages (screening, interview, assessment, onboarding)
· Experience using recruiting software and social networks for recruiting
· Ability to work independently and as part of a team
· Strong organizational and time management skills
· Great attention to detail
· Outstanding communication skills
· Problem-solving ability
· BS/BA in HR, Business, Marketing or relevant field
Company Description
JobSource has maintained a leadership position through the years based on a valuable premise – we invest in people. Today that focus benefits our customers wherever they operate around Southern California to individuals, non-profit organizations and corporations in the Northern American Continent in a growing number of specialized fields. We continue to meet the evolving challenges of workforce flexibility with staffing solutions tailored to your precise business needs.