Job Description

Assistant Needed for Confidential Support

Work Location: Onsite

Location: Kohler, WI

Job Description

We are seeking a confidential assistant to support the VP/GM Service Businesses. In this role, you will perform administrative and research tasks of both a confidential and general nature.

The successful candidate will be able to work independently and achieve goals and objectives with minimal supervision.

• Prepare correspondence, memorandums, and reports, and assist with research, expense tracking, and statistical reporting
• Must have a good understanding of our company's structure and key stakeholders.
• Maintain records and files, and perform other administrative duties as needed
• Manage calendars, appointments, travel arrangements, and expense administration
• Handle calls, emails, mail, and visitors, and respond to information requests
• Organize office space, coordinate projects, and assist with special assignments

Specific Responsibilities

• Manage appointment schedules and calendars
• Handle phone calls, mail, and emails
• Manage internal group lists and vacation calendars
• Act as a liaison between different teams and assist with routine tasks
• Assist with tracking evaluation processes and report on trends
• Maintain confidentiality and organize records and files
• Coordinate international and domestic travel arrangements
• Process expense reports and create purchase orders
• Assist with creating and formatting documents and presentations
• Coordinate office resources and resolve issues with vendors
• Manage office purchases and assist with other assignments as needed

** Skills/Requirements**

• High school diploma required
• Associate or bachelor’s degree preferred, but not required.
• Proficiency in Microsoft Word, PowerPoint