Job Description

Operations Coordinator

Job Family: Administrative Services (Digital)

Travel Required: None

Clearance Required: Ability to Obtain Public Trust

What You Will Do:

We are currently hiring an Operations Coordinator to provide support services for the National Institute on Minority Health and Health Disparities. Your main objective will be to deliver services and support the overall operational goals of the institute.

This is a full-time position based in Bethesda, MD.

Your responsibilities will include:

• Assisting in the coordination of various administrative tasks such as travel requests, correspondence, reports, and forms
• Scheduling and organizing meetings, workshops, and courses for staff
• Collaborating with division director, staff, and administrative officer on various actions and serving as the primary point of contact for communication
• Managing and analyzing information using spreadsheets
• Maintaining documentation and instructions related to organizational programs and systems
• Providing administrative support, coordinating program workflow, and assisting with resource allocation
• Planning and organizing meetings, including logistical arrangements and preparing agendas and meeting minutes
• Maintaining calendars and databases, coordinating reports and office-wide activities
• Researching and providing requested information, managing project status, and ensuring timely follow-up
• Creating and editing various documents, including word processing, report preparation, and information management
• Assisting with personnel onboarding, transfers, promotions, and terminations
• Updating and developing content for web and intranet sites
• Preparing and reviewing various action items for division director and administrative officer

What You Will Need:

• Bachelor's degree in business or a similar field
• Minimum of ten (10) years of related experience
• Knowledge of NIH procurement, purchasing, and administrative systems
• Experience with meeting coordination, scheduling, and using tools like Concur, WebEx, and MS Office

What Would Be Nice To Have:

• Additional knowledge of NIH procurement, purchasing, and administrative systems
• Experience in project management, website content management, and data analysis
• Skills in meeting minutes/summary reports, travel planning, and scheduling

What We Offer:

At Guidehouse, we provide a comprehensive total rewards package that reflects our commitment to a diverse and supportive workplace. Benefits include:

• Medical, dental, and vision insurance
• Sick time, holidays, and parental leave
• Retirement plan and life insurance
• Healthcare and dependent care flexible spending accounts
• Commuter benefits and disability coverage
• Tuition reimbursement and personal development opportunities
• Employee referral program and community outreach initiatives
• Employee assistance program and supplemental benefits

About Guidehouse:

Guidehouse is an equal opportunity employer that values diversity and is committed to creating an inclusive workplace. We welcome applicants from all backgrounds and walks of life, including the elderly, refugees, people with disabilities (both visible and invisible), LGBTQIA+ individuals, and veterans.

If you require accommodation during the application process, please contact Guidehouse Recruiting at 1-571-633-1711 or via email at RecruitingAccommodation@guidehouse.com. All information you provide will be treated confidentially and used only for the purpose of providing necessary accommodation.

Guidehouse does not accept unsolicited resumes from search firms or staffing agencies. Any unsolicited resumes will be considered the property of Guidehouse and will not result in a placement fee.