Job Description

Position Overview

The Administrative Assistant provides administrative support to Chief Information Officer and the IS department, and reports to the Senior Program Manager. In this capacity, the Administrative Assistant manages daily schedules and provides ongoing team support by managing department calendars, preparing for scheduled meetings, creating various sources of meeting materials, maintaining filing systems, managing budgets and expenses, and tracking project activities. The Administrative Assistant acts as an interface between team leaders, employees, other departments, vendors and customers to provide timely support and facilitate smooth operations.

Job Description

Description

• Provide general administrative assistance to Chief Information Officer and IS Department including but not limited to management of team/department calendar; booking of travel arrangements; creation and distribution of presentations and reports; attendance to meetings and recording of meeting minutes; and maintenance of filing and reporting systems, answer phone for CIO and take accurate messages, order supplies & gifts, process mail, support IS team in scheduling meetings/appointments, reserving conference rooms, coordinating food/refreshments, coordinating access for guests, organize Lunch & Learn sessions.

• Coordinate, track and assist with office activities or projects within team, department or facility.

• Coordinate and lead efforts for fundraising for IS department for C&S Charity Golf Outing and Adopt a Family.

• Communicate both internally and externally to requests, validate and/or acquire information related to IS Department

• Liaison between IS department and legal for review of all IS legal contracts and oversight for tracking, and filing these contracts

• Prepare professional business communication documents for internal and external contacts including meeting minutes, presentations, memos, letters and emails.

• Perform additional duties and responsibilities as assigned.

• Travel Required: Yes, occasionally

Environment

• Office : Office Temperature (65F to 75F)

Skills

• Specialized Knowledge :

• Special Skills : Advanced understanding of Microsoft Outlook, Word, PowerPoint, Excel or Google Workspace equivalents (Gmail, Documents, Sheets, Slides and Forms.)

• Physical abilities: Lift boxes (occasionally) Office supplies, gift items, etc.

• Other: : High standard of integrity and reliability; ability to remain strictly confidential is a must.

Years Of Experience

• 2-5 : relevant experience; prior experience supporting senior level executives preferably someone with experience supporting multiple executives.

Qualifications

High School Diploma - General Studies

Shift

Company

C&S Wholesale Grocers, Inc.

About Our Company

C&S Wholesale Grocers, Inc. , based in Keene, NH, is the largest wholesale grocery supply company in the U.S. and the industry leader in supply chain innovation. Founded in 1918 as a supplier to independent grocery stores, C&S now services customers of all sizes, supplying more than 6,000 independent supermarkets, chain stores, military bases, and institutions with over 150,000 different products. At C&S, We Select the Best® – those with the motivation, pride, and drive to succeed in our fast-paced world.

Working Safely is a Condition of Employment at C&S Wholesale Grocers, Inc. C&S Wholesale Grocers is proud to be an Equal Opportunity and Affirmative Action employer, and considers qualified applicants without regard to race, color, creed, religion, ancestry, national origin, sex, sexual orientation, gender identity, age, disability, veteran status or any other protected factor under federal, state or local law.

Company: C&S Wholesale Grocers, Inc.

Job Area: IT - Technology

Job Family: General & Administrative

Job Type: Regular

Job Code: JC0017

ReqID: R-250878