ABOUT JOHNSTON, KINNEY & ZULAICA LLP (JKZ):

JKZ is a boutique San Francisco financial district law firm whose mission is to provide thoughtful and practical solutions to support and protect our clients through life's challenges. We are a women and minority-owned law firm. Our practice areas are estate planning, trust administration, probate and family law. We also specialize in international estate planning, tax, probate and trust administration for high wealth clients, including a significant portfolio of multinational clients in the UK, Mexico, and Central and South America. JKZ attorneys have made significant contributions to the development of LGBT estate planning and family law. We work every day to cultivate trusted relationships with our clients, our employees and our community.

ABOUT THE ROLE:

Requires 5+ years of recent experience as Legal Secretary or Executive Assistant in a law firm, advanced proficiency with MS Word and a proactive work ethic. 

Responsibilities include but are not limited to a full range of secretarial and administrative tasks including heavy calendar management, travel arrangements and expense reimbursements, creating, revising and formatting legal documents, filing petitions and other documents with various courts, spreadsheets and presentations using the Firm's software, document comparison and proofreading. Answering phones, entering attorney time, along with other general secretarial duties and projects as assigned.

ESSENTIAL DUTIES AND RESPONSIBILITIES, INCLUDING BUT NOT LIMITED TO:

SECRETARIAL TASKS

• Filing Petitions and other documents with various courts
• Notarizing (if Public Notary)

CLIENT RELATIONS AND CASE MANAGEMENT

• Answering phones
• Scheduling Client meetings with attorneys

ADMINISTRATIVE SUPPORT

• Entering attorney time
• Creating spreadsheets and presentations
• Run reports using Firm's software
• Proofreading and document comparison
• Calendar management
• Booking and coordinating travel arrangements
• Expense Reimbursement
• Projects as assigned

REQUIREMENTS:

EDUCATION AND EXPERIENCE

• 5+ years recent experience.
• California Notary Public (a plus, but not required).

KNOWLEDGE, SKILLS & ABILITIES

• Proficiency in Microsoft Office Suite, Outlook, Adobe and client and document management systems.
• Solid command of English including excellent spelling, grammar, punctuation, form and style.
• Organized and detail oriented.
• Be able to communicate clearly and work well with a team and on your own.

WHY WORK FOR JKZ:

In addition to a competitive compensation and bonus programs, JKZ also offers medical, dental and vision insurance, disability and life insurance, 401k and Profit-Sharing Plan, Pre-tax Transit and Parking benefit program, FSA for Healthcare and Dependent Care, PTO and 10 paid holidays. We also offer paid State Bar and BASF dues for attorneys and paralegals, as well as paid Continuing Legal Education study. We also organize monthly happy hour events and games for our employees.

EQUAL OPPORTUNITY EMPLOYER STATEMENT:

JKZ provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, creed, color, ethnicity, religion, age, height, weight, physical or mental ability, military obligations, sex, national origin, disability status, marital status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.