Job Description

JONES-ONSLOW IS AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER AND WILL CONSIDER ALL QUALIFIED APPLICANTS FOR EMPLOYMENT WITHOUT REGARD TO RACE, COLOR, RELIGION, GENDER, SEXUAL ORIENTATION, GENDER IDENTITY, NATIONAL ORIGIN, AGE, PROTECTED VETERAN STATUS, OR DISABILITY STATUS.

SUMMARY DESCRIPTION

Performs complex duties following established procedures in the following areas: payroll, group life and health insurance, benefit plans and records maintenance.

REPORTING RELATIONSHIPS

1. Reports to: Vice-President of Human Resources
2. Directs: None

PRINCIPAL DUTIES AND RESPONSIBILITIES

• PAYROLL

• Responsible for the accurate keying of time for all employees.

• Edits and verifies time keyed.

• Transmits payroll utilizing the First Citizens software for direct deposit.

• Verification of payroll reports and archiving on the HR volume.

• Processes all salary changes due to merit increases, promotions, or Compensate adjustments. Ensure that all necessary documents have been received, information accurately entered into the Financial system as per established guidelines.

• Processing of W2 forms at end of year, balancing and printing for timely delivery to employees. Transmit W2 forms to the IRS and ESC.

• Special pay runs for Christmas bonuses and Stand-by bonuses.

• Year-end run of Vacation and Sick Leave accruals above policy cap.

• Updating of spreadsheets for Compensate Plan for yearly analysis.

• Transmittal of annual salaries as of November 15th to NRECA and verify with January statement.

• Maintains various spreadsheets in connection with payroll, such as vehicle, etc.

• Completes salary surveys as requested for review by Department Head

• Prepare quarterly reports for SUTA and verify 941 reports.

• ACA reporting for employees, retirees and directors.

• Verifies all payroll deductions have been set up and balance with monthly reporting.

• GROUP LIFE AND HEALTH INSURANCE

• Enrolling new employees when eligible to participate in various plans.

• Processing and assisting employees with filing of claims to carrier for payment.

• Handles inquiries and complaints to ensure quick, equitable and courteous resolution.

• Maintains contact in person, by phone or mail with hospitals, physicians and employees to facilitate proper and complete utilization of benefits.

• Annual notification and sign-ups for NRECA Section 125 Cafeteria Plan.

• Verifies monthly premium statement from NRECA for group benefit plans and resolves any billing discrepancies.

• Responsible for timely billing of Directors and retirees for monthly medical, dental and AFLAC premiums and process bank drafts for premiums set up on monthly bank drafts.

• Responsible for HRA enrollments for retirees over 65 and disabled employees and reimbursement for retired directors and widows of retired directors.

• Distribution of Summary Plan Descriptions and Summary of Material Modifications as directed.

• BENEFIT PLANS

• RETIREMENT & SECURITY

• Enrolling employees after waiting period of one-year.

• Monitoring and keeping track of employees eligible to Quasi-retire or employees eligible to retire.

• Distribution of Summary Annual Reports to participants as directed.

• Verifies monthly R & S Premium Billing and ensures timely payment of bill.

• 401(K)

• Enrolling employees after waiting period of one-year.

• Coordinating contribution percentage of participant and company match in payroll system.

• Assisting employees with 401(k) loans and assuring the completion of proper loan documents for submission to NRECA and ensuring proper payroll deductions are entered in payroll system for loan repayments.

• Distribution of SPDs to participants.

• Responsible for submitting bi-weekly 401(k) contributions and

• 401 (k) loan payments to NRECA online.

1. RECORDS MAINTENANCE

• Maintains up-to-date personnel folders, CDL folders and Employee Booklet.

• Prepares monthly report on changes in employment for Department Head.

• Prepares and forwards Merit Evaluation forms to Department Heads and follows-up for return of completed forms.

• Maintains data for annual Diversity Management Program update.

• Maintains Apprentice Lineman progression schedule.

• Records changes on all employee status as necessary, such as address change, etc.

• ADDITIONAL RESPONSIBILITIES

• Enrolls employees in American Family Life Cancer Insurance Plans and verifies billing statement and payroll deduction amount for upgraded plan and additional plans.

• Serves as ElecTel Cooperative Federal Credit Union loan officer and assists employees with various services offered and maintains payroll deduction balancing procedures for loan repayments and deposits.

• Schedules random drug testing of employees with Department Heads assuring confidentiality and verifies monthly invoice for approval by Human Resources Manager.

• Maintains subscription list for employees and directors receiving relevant publications

• Processes Workers' Compensation claims and communicates with carrier to achieve efficient coordination and resolution of Workers' Comp. Claims.

• Processes Short and Long Term Disability claims with CBA and coordinates use of sick leave and vacation hours with disability to keep employee earnings consistent with regular bi-weekly income.

• Ensures current and accurate Department of Labor posters are displayed in designated area as required by state and federal law.

• Conducts all background checks and pre-employment verifications for all potential new hires.

• Conducts new employee orientation for all new hires, including verification of Right to Work in the United States through E-Verify.

OTHER DUTIES AND RESPONSIBILITIES

Performs other duties that from time to time may be assigned by management, and to carry out the assigned duties in a courteous and dependable manner with an attitude commensurate with being a member of the employee team of the Cooperative.

KNOWLEDGE, SKILLS AND ABILITIES

A two-year associate degree from an accredited college or university in related field desired for this position. Experience equivalent thereto may be substituted for this degree requirement. Good knowledge of company and departmental policies and procedures.

Involves frequent contact with personnel inside and outside the company and requires reasonable tact, discretion and a working knowledge of benefits, policies and procedures.

ON THE JOB TRAINING

Maintain professional growth and development through seminars, workshops and schools when available.

WORKING CONDITIONS

Normal working conditions inside office building with heat and air conditioning. Regular office hours are from 8:00 AM to 5:00 PM Monday through Friday, except company observed holidays. Position is in Jacksonville, North Carolina. Should live near or within the Cooperative's service area.