Our client, a well-established American manufacturer founded in 1971, specializes in prefabricated aluminum shelters and enclosures. They are seeking a detail-oriented and proactive Project & Production Coordinator to support operations, purchasing, production scheduling, and installation management.

This position is designed with a phased onboarding approach, where the candidate will initially focus on select core responsibilities and progressively assume additional duties as they are trained and become familiar with the organization’s processes and systems.

Responsibilities:

Costing & Bill of Materials

• Build and maintain accurate product cost data and bills of materials within the company system
• Support cost accounting setup and ensure data integrity across systems
• Continuously review and update material costs to reflect current pricing

Purchasing & Inventory Management

• Manage order entry accuracy, verify pricing, and ensure data consistency in the system
• Oversee inventory levels, including cycle counts and quarterly audits
• Track material usage, maintain stock levels, and coordinate timely reordering
• Maintain accurate bills of materials to support cost visibility and margin tracking
• Communicate with vendors to follow up on orders and negotiate pricing as needed

Production Coordination

• Partner with the manufacturing floor to schedule and prioritize production
• Determine production sequencing based on order urgency and deadlines
• Monitor and communicate lead times internally and to customers
• Ensure smooth workflow between purchasing, production, and delivery

Customer & Project Management

• Serve as the primary point of contact for customers throughout the project lifecycle
• Confirm project specifications, track deposits, and provide consistent updates
• Maintain clear communication regarding timelines, delivery expectations, and status changes
• Ensure engineering reports are completed accurately and delivered on time

Logistics & Delivery Coordination

• Schedule freight, coordinate shipments, and negotiate day-to-day trucking rates
• Align delivery schedules with production completion and installation timelines

Installation Coordination & Management

• Act as liaison between customers, installers, and internal teams
• Coordinate installation schedules across regions, ensuring alignment with delivery timelines
• Provide installers with detailed specifications, drawings, and requirements
• Build and manage a network of qualified installers across the US and Canada
• Oversee installations from delivery through completion
• Ensure installations meet company standards and customer expectations
• Collect completion documentation, approvals, and maintain records for warranty purposes
• Follow up with customers to ensure satisfaction and resolve any issues
• Currently oversee installations in NY and NJ, with expansion to national coverage

Qualifications

• Highly detail-oriented with strong organizational and multitasking abilities
• Strong communication skills, both written and verbal, comfortable interfacing with customers, vendors, and internal teams
• Self-starter who takes initiative and follows through independently
• Working knowledge of manufacturing processes and ability to read technical drawings
• Experience in manufacturing, construction, or industrial environments preferred
• Proficient in Microsoft Excel and ERP systems, Sage 100 experience strongly preferred
• Experience with CRM systems and ability to learn new platforms quickly
• Understanding of cost accounting and inventory management principles is a plus
• Comfortable negotiating with vendors and logistics providers
• Team-oriented, thrives in a fast-paced, hands-on environment
• Associate’s or Bachelor’s degree in business, operations, supply chain, or related field preferred, relevant experience will be considered

Location: Clifton NJ
Salary: 65K