Job Description

MANUFACTURING COMPANY located in ELGIN, IL is hiring HR PAYROLL assist 450 + employees with HR administrative support in the following areas: Payroll, Recruitment, Employee benefits, Training and, Employee Relations. Bi-lingual (Spanish/ English) is preferred. Have excellent prioritizing, organization skills and be able to handle multiple tasks. Be Proficient in Excel, Word, PowerPoint and Outlook programs

ESSENTIAL DUTIES include the following:

• Enters and maintains all new employee and terminated employees into the payroll systems
• Compiles payroll data such as hours worked, sales or piecework, taxes, and insurance, to be withheld, and employee identification number, from time sheets and other records.
• Prepares computer input forms, enters data into computer files, or computes wages and deductions and posts to payroll records.
• Enters employee changes affecting net wages such as exemptions, insurance coverage, loan payments, transfer of employees between departments or shifts to update master payroll records and systems
• Assures payroll is approved by the department manager. Assists management with timecard errors or edits. Ensure accuracy of hours/ pay prior to submission.
• Enters miscellaneous deductions, bonuses, adjustments or benefits to employees’ payroll files or paychecks
• Informs HRM of employee payroll discrepancies (unpaid benefits, overpayments, underpayments) immediately.
• Maintains attendance records and issues attendance points reports and notice to Agencies & Management
• Process manual checks paperwork and enters into payroll system.
• Prepares periodic reports of employee rosters, earnings, taxes, and deductions
• Assists with compiling data for wage surveys
• Process weekly timecard reports for agencies by payroll deadline
• Process weekly and bi-weekly payroll for all employee by payroll deadline
• Prepares and issues paychecks and any attachments
• Assist with pre-hire and onboarding process of all potential employees
• Maintaining employee personnel files up to date, information secure and confidential
• Produce employee notices for staff, boards and agencies
• Maintain Employee informational boards and update every month.
• Maintain records of personnel transactions such as hires, promotions, transfers, performance reviews, training, and terminations. Informs agencies and management of updates.
• Assist with company policies relating to Human Resources
• Assist in benefit administration of medical, life, dental, and short term disability insurance programs and other employee benefits.
• Assist in recruitment, maintain open list to date, set up interviews, and distribution of applicants to management to fill vacant positions.
• Conduct new employee orientation to foster positive attitude toward company goals.
• Assist with Investigations of accidents and preparation of reports.
• Assist with employee separation notices and related documentation, and conducts exit interviews as needed
• Assist with personnel related investigations.
• Assists in planning employee events or any other employee function
• Assist in translation of Quarterly meeting presentations and meetings
• Assumes receptionist responsibilities at time of breaks, absenteeism, and vacation
• Any other reasonable request by Management.

SCHEDULE: Monday thru Friday 8:00 am- 4:30 pm.

PAY IS COMMENSURATE WITH EXPERIENCE with a range of $14-16 hour.

Call Just In Time Staffing LLC for more information.

Company Description

Just In Time Staffing seeks to pair top candidates with opportunities that will be mutually beneficial for both them and the employers.