Job Description

Student Supports Coordinator

KIPP MA is looking for an organized and detailed-oriented Student Supports Coordinator who in liaison with the Director/s of Special Education will coordinate effective systems, practices and procedures for collecting, evaluating, and recording data to ensure compliance with regulatory entities.

This role requires consistent and reliable demonstration of the following essential job functions and key responsibilities:

KEY RESPONSIBILITIES

Administrative Duties

This includes but is not limited to:

• Scheduling meetings, and auditing files adhering to legally mandated timelines for Initial, Annual, Triennial IEPs.

• Maintaining shared student data trackers, keeping dates, services frequency/duration, providers up to date.

• Maintaining confidential records (all IEPs, 504’s, reports, screenings, evaluations and medical records) for students in Esped & Powerschool.

• Facilitating oversight of quarterly progress monitoring for all active students on IEPs- request data from case managers and related services providers

• Ensuring annual distribution (and verification of receipt) of Notice of Procedural Safeguards for current & newly enrolled students.

• Support the coordination of new enrollments including requesting records from previous schools, and communicating with relevant team members.

• Upload any reports or related documentation required for the School Based Medicaid Program (SBMP)

Community Relations

• Systematize, process, update, and enter special education information into internal systems, spreadsheets, online platforms, and physical files.

• Administer online and paper student records, enter new student information, and respond to requests from outside districts.

• Scrutinize IEP and 504 files for compliance with state and federal special education laws and internal procedures.

• Assist school-based special education staff with administrative tasks and related support.

• Devise and maintain monitoring tools for due dates and deadlines.

• Assist the team during state reviews and evaluations.

• Administer Medicaid reporting and related tasks.

• Conduct quarterly file reviews and manage billing processes for external service providers.

General Requirements and Responsibilities

• Embody KIPP MA’s Code of Conduct by acting with integrity, leading with humanity, centering self-awareness and critical consciousness, taking personal responsibility, and engaging productively

• Participate and engage in regional professional development and community events as required

KIPP MA staff are supported in their demanding work by experienced and dedicated leadership and staff who have themselves proven successful in their role. Our KIPP MA Executive Leadership Teams maintain consistent systems and procedures designed to permit staff to do their best work.

In addition to the responsibilities listed above, there will occasionally be other duties as assigned that staff will engage in to help promote a positive and safe learning environment and culture.

Qualifications

QUALIFICATIONS

• Deep alignment with KIPP MA’s mission and values, including the unwavering belief in the high potential of all students

• Ability to maintain confidentiality regarding parents, families, and staff

• Ability to remotely and/or virtually perform duties and attend meetings, as needed

• Ability to exercise emotional maturity in communicating with students, parents, and colleagues

• Demonstrated ability to work under pressure, prioritize, multi-task, and meet deadlines in a fast paced environment

• Ability to communicate clearly and concisely, both orally and in writing; Use appropriate language, tone, and English usage

• A sense of humility

• An ability to utilize Google Workspace and all of its applications as well as Docusign

• Fluent Spanish speakers strongly encouraged to apply

• Pass Criminal Background Checks

Additional Information

What We Offer

The minimum base salary range for this exempt position is $27,000 to $36,000 (per 0.6 FTE/27 hours per week) with a $1,000 signing bonus—and an annual $2,000 retention bonus in subsequent years, as well as other bonuses, when eligible. This role follows our 12 Month calendar. For more about what we offer, how to apply and more about KIPP MA, please visit this link HERE.

KIPP MA is an Equal Opportunity Employer. We believe in building a vibrant and welcoming school community that advances our mission of ensuring that all KIPP students graduate with the skills and confidence to lead fulfilling lives. This includes a commitment to attracting and developing individuals who understand the experiences of the students and communities we serve. We hire without consideration to race, religion, creed, color, national origin, age, gender, sexual orientation, marital status, veteran status, or disability.