Job Description

POSITION OVERVIEW

This position is critical to the success of the day-to-day running of the school. The SOA is responsible for tracking student attendance and communicating with parents and appropriate staff about students who are absent. This position plays a key role in the school’s day-to-day operations and is responsible for assisting with administrative office support, maintaining student records and reaching out to parents and students.

PRIMARY RESPONSIBILITIES

• Office Management
  • Provide front of house office and administrative support to families, staff, and students
  • Administer and collect student records for all students, including immunization records, lunch applications, home language surveys, emergency contact forms, and press release form
  • Process documentation for student enrollment and maintain all lottery records.
  • Support with breakfast, lunch, and snack ordering and distribution (including Saturday School). 
  • Order and distribute student transportation cards.
  • Maintain inventory, and process student requests for uniforms. 
  • Coordinate office supplies/paper/toner. Coordinate service of copiers and printers as needed.
  • Answer phones.
  • Other additional tasks assigned by the school leader and/or Director of Operations to ensure operational efficiency.
• Attendance
  • Support maintenance of school attendance records including documentation for absences and tardies to school.
  • Update attendance on PowerSchool to match documentation on file.
  • Send attendance updates to all staff each day.
  • Support with communications/notices home to parents.

Qualifications

• Strong interpersonal skills that contribute to a collegial working environment and a healthy measure of the character traits we value: zest, grit, hope, love, social intelligence, gratitude and a sense of humor.
• Strong computer skills, including high level of proficiency in Microsoft Office, strongly preferred.
• Outstanding organizational and prioritization skills and high attention to detail.
• Excellent with people; outstanding written and oral communication skills.
• Bilingual in Spanish highly preferred.
• Strong work ethic, proactive and able to accommodate high level of responsibility.
• Able to multi-task.
• A passion for the mission of KIPP NYC.

Additional Information

This description is intended to describe the type of work being performed by a person assigned to this position.  It is not an exhaustive list of all duties and responsibilities required by the employee.

KIPP NYC LLC is an anti-racist organization that believes in the importance of being diverse, equitable, and inclusive. We are committed to creating a welcoming environment that includes employees with diverse backgrounds and experiences. We believe that enables us to better meet our mission and values while serving students and families throughout New York City. BIPOC, women, gender expansive, LGBTQIA+, veterans, and persons with disabilities are encouraged to apply.

KIPP NYC LLC is an Equal Opportunity Employer. KIPP NYC LLC is committed to the principles of equal employment opportunity for all employees and applicants for employment.