Job Description

Position Overview:

The Grants Accountant will be an integral member of a high-performing Finance Team. They will coordinate and pursue the cooperation of the various departments and outside entities involved in the federal, state, and private financial assistance programs. They will assist with the proper recording and reporting of other general accounting activities and thrive in a fast-paced, collaborative setting. The Grants Accountant will report to the Senior Accounting Manager and be a part of the KIPP NYC Finance team.

This role is based in NYC and will require travel to our schools. Cadence and frequency of travel to schools is determined by your leadership team. If you relocate outside of a commutable distance or out of the state of NY, your employment will be subject to review, which may include separation from KIPP NYC. It is important that you notify HR if you move or have plans to relocate.

General Duties and Responsibilities include, but are not limited to:

Day-to-Day Operations

• Maintain grants within Sage Intacct to ensure the proper accounting for and reporting of grants, including monitoring and assisting with tracking, reporting, and subsequent closing of multi year grants.
• Prepare/review all accounting entries and budget transfers related to grants for proper coding, allowability and reasonableness within the scope of the grant.
• Prepare/review and submit requests for funds for all grants. Ensure all requested revenue is received and recorded appropriately.
• Help prepare grant budget applications for all grants by working directly with the program and development teams.
• Perform monthly reconciliation on grant accounts and work with program coordinators to review their spending and recommend any budget revisions as needed.

Fiscal Compliance & Reporting

• Track and adhere to regulatory compliance and deadlines associated with annual tax and grant filings.
• Ensure proper account/budget coding, as well as compliance with federal, state and private grant regulations in a timely manner in compliance with government and private grant requirements.
• Compile and analyze data for federal, state, and private grants and provide monthly, quarterly and annual financial reports for both KIPP NYC and external stakeholders.
• Develop and maintain appropriate tracking devices (i.e. spreadsheets) to assist in the monitoring and reporting of grant accounting activities.
• Prepare and reconcile the Schedule of Federal Awards (SEFA). Interact with outside auditors and provide information, including work papers, schedules and access to accounting records for federal, state, and private grants as required. Research, respond and clarify questions from auditors and internal stakeholders.

Internal Controls and Fiscal Policies & Procedures

• Develop an expertise in the financial and accounting compliance aspects of federal, state, and private financial assistance programs. Attend all required and relevant fiscal training related to grants and communicate any changes with appropriate personnel.
• Propose/write/maintain policies and procedures related to all grants based on the knowledge gained.
• Assist in interpreting federal requirements and granting agency guidelines and ensure all stakeholders are properly trained on fiscal policies.
• Manage and maintain a strict deadline to close the financial activities of the month, including the preparation and analysis of the monthly balance sheet, statement of activities, and cash flow forecasts
• Prepare and/or review monthly, quarterly, and annual reconciliation of all accounts

Qualifications

Qualifications:

• Bachelor's Degree in Accounting or related field preferred. Associate’s Degree in Accounting, Finance, or related business field and 3+ years’ additional relevant experience may be substituted.
• Minimum 3 years’ experience in finance and accounting, nonprofit experience highly preferred.
• Demonstrated knowledge of internal controls, not-for-profit accounting, and experience with federal and private grants preferred.
• Knowledge of accounting systems; experience with Sage Intacct a plus.
• Strong interpersonal skills, with the ability to develop productive working relationships with multiple stakeholders across the organization
• Meticulous attention to detail with an ability to produce high quality work in a dynamic, fast-paced environment
• Ability to exercise discretion and judgment with the handling of highly sensitive and confidential information
• A demonstrated passion for and commitment to the core values of our mission, public education and social justice with a desire to create a work environment that embraces and appreciates diversity

Additional Information

Compensation and Benefits:

KIPP NYC offers a competitive salary ranging from $75,000 to $85,000 per year. Salary ranges at KIPP NYC are standardized based on role level and role function. Individual salaries are determined through a lens of equity, accounting for years of experience relevant to the role and scope of responsibilities, and are benchmarked against others within the same salary band. Starting salaries typically fall in the lower half of the salary range, however they are ultimately determined by scope of the position, the candidate's relevant experience, and internal equity.

KIPP NYC offers a generous benefits package including, but not limited to, the following:

• Robust benefits that include medical, dental, and vision.
• 403(b) retirement plan with 50% match after 6 months.
• Generous Time-Off aligned with school calendar
• Up to 12 weeks 100% parental leave.
• Bright Horizon Back-up Child and Elder care.
• Employer paid Life Insurance and Short term/Long term disability.
• Employee incentives including 8 Weeks paid Sabbatical after 10 years, annual professional development funds, and tuition reimbursement.

This description is intended to describe the type of work being performed by a person assigned to this position. It is not an exhaustive list of all duties and responsibilities required by the employee.

KIPP NYC LLC does not offer visa sponsorship or work authorization.

KIPP NYC LLC is an anti-racist organization that believes in the importance of being diverse, equitable, and inclusive. We are committed to creating a welcoming environment that includes employees with diverse backgrounds and experiences. We believe that enables us to better meet our mission and values while serving students and families throughout New York City. BIPOC, women, gender expansive, LGBTQIA+, veterans, and persons with disabilities are encouraged to apply.

KIPP NYC LLC is an Equal Opportunity Employer. KIPP NYC LLC is committed to the principles of equal employment opportunity for all employees and applicants for employment.