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Human Resources Operations Coordinator - Newark

KIPP New Jersey

Human Resources Operations Coordinator - Newark

Newark, NJ
Full Time
Paid
  • Responsibilities

    Job Description

    HERE'S WHAT YOU'LL BE DOING:

    EMPLOYEE ONBOARDING

    • Communicate and serve as the point person for all newly hired employees through the completion of the employee onboarding process.
    • Ensures compliance with USCIS Form I-9 Employment Eligibility Verification; periodically audits Forms I-9.
    • Manage and track pre-employment mandate submissions from former employers of new employees.
    • Provide daily support with updating and tracking summer, mid-year and emergent hires.
    • Approve all new job requisitions and offer letter requests within ADP Recruitment after thorough review for accuracy and alignment with our established organization structure.
    • Work closely together with the human resources team to provide a yearly new staff orientation to all summer hires and develop and implement a mid-year and emergent hire new staff orientation experience (trainings are currently being held virtually due to COVID-19).

    EMPLOYEE INQUIRY RESPONSE AND EDUCATION

    • Serve as the primary HR TEAMmate supporting our employees with general inquiries and assistance; delegate out inquiries to other HR TEAMmates as needed
    • Identify commonly recurring inquiries for which answers should be posted on our Zendesk Help Center or for which Zendesk Macros should be created
    • Establish and maintain up-to-date human resource functional departmental documentation, standard operating procedures, as well as a comprehensive reports library
    • Manage and maintain the human resource section of the network’s intranet site. Seek out new opportunities to promote departmental resources
    • Provide support with completing employment verification inquiries in a timely and accurate manner
    • Work with the benefits specialist to make sure all new hires are enrolled in the correct benefit plans

    EMPLOYEE OFFBOARDING

    • Provide off-boarding support to all employees transitioning away from our organization by providing employees with resources as well as updating ADP WorkforceNow

    WORKER’S COMPENSATION ADMINISTRATION

    • Serve as point of contact for staff accident submissions to insurance carriers
    • Retain all worker’s compensation documents in secure employee files
    • Report out on worker’s compensation claims on a quarterly basis to executive directors and senior leadership

    HUMAN RESOURCES OPERATIONS

    • Maintain human resources information system records and compiles reports from database, as needed; ensure accuracy and maintain employee personnel files – electronically and paper 
    • Process and complete unemployment documentation on a timely basis; works with human resource manager and employee relations team as needed
    • Support internal and external audits by pulling documentation and testing selections; as well as recommending process improvements that might yield to improved audit findings.
    • Complete special projects as requested and support the overall day-to-day operations of human resource team
  • Qualifications

    Qualifications

    MUST HAVES:

    • 4-5 years of related human resources or compliance experience
    • Proven abilities to navigate ambiguous environments
    • Self-starter who loves to research and present solutions rather than merely identifying problems or inefficiencies.
    • Exceptional interpersonal skills (great customer service focus)
    • Strong organizational skills and extreme attention to detail
    • Ability to multitask, work collaboratively and maintain focus in a fast-paced environment
    • Highly effective communication skills
    • Maintains high standards of confidentiality of all employee records and information in accordance with HIPPA and other legal requirements
    • Bachelor’s degree

    NICE TO HAVE:

    • Bachelor’s degree in related human resources and finance area of study
    • Experience in NJ or FL public school system
    • Experience working with ADP Workforcenow
    • Experience working though audits or serving as an auditor

    Additional Information

    COMPENSATION & BENEFITS In addition to a competitive salary, KIPP NJ offers a full comprehensive benefits plan, including health care, retirement, an optional subsidized wireless plan through Verizon, a school laptop and transportation benefits for TEAMmates commuting into New Jersey from the New York City area. 

    KIPP New Jersey | KIPP Miami is an equal opportunity employer