Job Description
Data Activities
State Testing Coordinator
Attend Test Administration/Security Training and then train staff on the same.
Ensure all answer booklets are coded correctly.
Work with the Student Support Coordinator to ensure all accommodations are documented and reported to the state as required.
Manage an error-free and high quality test administration process at school
Report any irregularities to the District Testing Coordinator
Coordinate test results clean-up process when results are reported
Interim/Regional Testing Coordinator
Print bubble sheets and be the go-to person for scanning help (if not performing most of the scanning)
Coordinate all MAP/SRI/STEP testing
Teacher Effectiveness Program Coordinator
State Data Clean-Up
Ongoing maintenance of accurate class rosters and student schedules to support CLASS reporting, STS reporting, and TSDL.
Ensure accurate student rosters are reported to the state at 10/1, 2/1, EOY data collection windows.
Drop-out clean-up (Middle and High School levels).
Foundation Data Clean-Up
Verification of teacher rosters including subjects taught.
Coordinate HSR Survey Administration and work to ensure a high response rate.
Attrition data clean-up
Report Card/Progress Report Coordination
Supporting teachers in troubleshooting grade entry problems
Verifying all grades are present
Printing and coordinating a round of error-checking of all report cards
Finalizing and distributing accurate report cards
Maintaining an archive of report cards in the students online and/or physical folder
Behavior Reporting in PowerSchool
Ensuring all incidents are entered accurately into DeansList on a timely basis and without errors.
Working with staff to establish a clear process for timely processing of incidents and working with school leaders or the data team to correct the problem if this is not happening.
Ensuring quality daily attendance data
Running daily reports and following up with teachers that have not entered attendance.
Making sure all students are assigned to the proper homeroom and course schedule and working with staff to make sure they are notified before any potential changes.
Generating letters and otherwise following protocol surrounding truancy
Ensuring attendance data is accurate by ensuring 100% of teachers take attendance each day and performing occasional audits.
School Level Ambassador on how to operate Data Systems
Data teams ambassador to the school – the first line of support for basic questions like password resets or other simple questions for Illuminate, Qlikview, Kickboard, PowerSchool, DeansList, Illuminate, Clever, all blended learning programs, and Tableau.
Ideally (but not always) the point of contact to the data team for larger issues.
Attend data trainings
Support schoolwide tracking of data related to core regional programs including Accelerated Reader, MAP results, and others programs as defined at the school level (e.g., maintaining a data bulletin board in the faculty lounge).
Maintaining Student Records (enrollment records, withdrawal forms, report cards, etc.)
Completing withdrawal forms for all departing students including an no-show students
Scanning and organizing COMPLETE student records in a timely manner (and ensure all documents are accurately reflected in PowerSchool)
Archiving student report cards
Enrollment Process Lead
E-mail all required documentation and submit discharges in SalesForce
Maintain all required documentation for attempted contacts for No-Show discharges.
Attend all required RSD trainings on OneApp.
Ensure families have a place to enter online applications at the school during the application window.
Manage enrollment process including the collection, scanning, and organizing of all required documents.
Operations Activities
Front Office Support
Cover front desk when Office Manager is away from the desk
Answer incoming phone calls
Respond to in person parent requests
Ensure front office activities continue to run smoothly (sign for packages, sell uniforms, etc.)
Special Event Planning & Execution
Coordinate with School Operations Team to plan and execute school specific events
Activities may include:
Creating & distributing student, parent, and staff communication
Making space and furniture arrangements
Ordering materials and/or refreshments
Setting up space for the event
Food Service Roster Management
Create and execute procedure to correctly identify students at each meal service (breakfast, lunch, supper, snack)
Communicate student Lunch IDs and procedures with staff, students and parents
Observe routines at each meal service to confirm audit compliance
Copier Machine Maintenance & Supply Management
Order copy machine materials to keep an appropriate supply on hand (toner, staples, waste toner)
Observe copy machines and ensure jams are cleared in a timely fashion
Request Konica maintenance when needed
Technology Management
Manage internal school IT requests before elevating to the regional team (laptops, smartboards, cell phones, etc.)
Track technology owners and manage sign-out process
Additional Information
Salary for this position is competitive and commensurate with experience. Additionally, KIPP New Orleans Schools offers a comprehensive benefits package including health coverage and retirement.
● Healthcare (including vision, dental, and short-term disability) provided for employees
● 403(b) retirement plan with up to a 5% salary match
● On-going professional development opportunities:
○ Mentor programs for new teachers
○ School-based PD over the summer, including 3-5 regional PD days
○ 3-4 regional PD days during the year for all KIPP New Orleans teachers
○ Ongoing coaching and school-based PD throughout the year
● Generous time off:
○ 90 PTO hours that equal 10 days a year
○ 29 holidays a year including Mardi Gras, Juneteenth, Thanksgiving, and Winter Break
All your information will be kept confidential according to EEO guidelines.