We are a small established electrical contractor of 36+ years seeking a talented self-motivated and sufficient construction accountant/project manager. This person will need to be very organized, welcome a fast pace environment, have a positive outlook and a pleasant and friendly disposition to match our company energy. They will have their own office, play a key role in the company and will report directly to the owner. There will be daily interaction with the owner, estimating department, field manager and admin assistant. Candidates must have 5+ years of construction accounting experience and be proficient in Quick Books. 

EDUCATION AND SKILLS REQUIRED:

• Bachelor’s degree (in Accounting is preferred)
• 5+ years of experience in the construction industry, preferable with an Electrical Contractor
• Proficient in QuickBooks is a must
• AIA billings, completion schedules, lien waivers, lien release, construction budgets, schedule of values, construction billing, filing

COMPENSATION

• Salary + health benefits
• 3 sick days
• 1 week vacation after a year

THE FOLLOWING ARE A LIST OF JOB RESPONSIBILITIES. THESE MUST BE COMPLETED WITH 100% ACCURACY. 

DAILY:

• Bank download and up to date reconciliation
• Credit Card expenditures entered Accounts Payable – Enter Vendor Invoices
• Accounts Receivable transactions
• Process Change Orders, update QuickBooks, Update Master Log
• Phone coverage when assistant is out
• Packing list maintenance -attach to physical invoices and file accordingly
• Misc E-Filing – Admin can assist with hard copies IE: Contract Items, Financial Data and Vendor related
• Open and review mail

WEEKLY & INTERMITTENT:

• Review & Execute Contracts
• Set up Contract File
• Generate Proposals
• Generate Labor Rates for GC’s
• Provide Customer NDA’s
• File Preliminary Notice to General Contractor
• Send Prelim info to all Vendors
• Maintain Vendor Release Log
• Request Vendor Releases in required period
• Provide Conditional and Unconditional Customer Releases
• Credit Applications
• Reconcile approved Change Orders from client via formal SCO
• Make adjustments in QuickBooks to match
• Initiate General Liability & Workers Comp Certs for Customer
• Service Clients: Job set up in QuickBooks, watch for corresponding Purchase Order, follow up with corresponding Payroll and Work Authorization Tickets – Admin can assist tracking of completion of work and send backup paperwork to generate invoice to Client
• Proof Payroll Allocation Journal Entry – This cost of labor allocation is done by H/R Dept by Thurs 
• Pay incoming overhead expenses and tax liability payments – Admin assist to load checks in printer, attach backup and present checks to Adrian for signature, stamp paid and file up front in closed A/P.
• Deposit checks
• Post Customer payments, close out applications Collections
• Reconcile Line of Credit when in use
• Profit & Loss by Job Reports to review buyouts on C/O’s
• Working with 3rd Party Billing – Ariba, and other when necessary 
• Make Bank Deposits in QuickBooks
• Track and Maintain Licenses
• Business reporting with various municipalities and tax agencies
• Conduct audits where needed on jobs
• Cash Position Report with Projection
• Teleconferences
• Maintain outstanding Proposal file.
• Communications with General Contractors Accounting Departments, Project Managers and Project Engineers and Owners Reps
• Project Management Meetings
• 3rd Party Vendor Management Applications
• Provide owner status and financial health of the company

MONTHLY:

• Generate AIA Pay Applications
• Generate Progress Billing in Quick Books with correct contract percentage of completion and approved CO’s
• Billing in Ariba and other 3rd party systems when necessary 
• Reconcile Bank and Credit Card Statements
• Reconcile Petty Cash
• Proof Payroll Data Entry
• Reconcile Vendor Statements to Liabilities on Balance Sheet
• Maintain Vehicle payments & Reconcile Auto Loans
• Do Journal Entries to record interest
• Maintain & Update Retention Log

QUARTERLY:

• Make Journal Entries for all overhead based of percentage of jobs in the specific period.
• Proof Company Financials and forward to CPA for review.

ANNUALLY:

• Proof Company Financials
• Journal Entries as needed
• Tax Preparation for CPA
• Verify EIN & Tax Payor ID No’s
• Generate 1099’s to Subcontractor
• File 1096 with IRS