Benefits:

401(k) matching

Competitive salary

Dental insurance

Health insurance

Home office stipend

Paid time off

Parental leave

Vision insurance

Kaye Implementation & Evaluation is looking for a highly organized and creative problem solver with excellent time management and communication skills, demonstrated project management expertise, and exceptional attention to detail. The successful candidate will be a quick learner who will collaborate effectively with coworkers to implement sound project management practices. We seek a candidate who has experience both helping project teams to respond and adapt to changing client needs, as well as supporting teams to complete their work and achieve their goals on time and within budget. KI&E desires candidates who are immediately capable of assuming existing project management activities and identifying opportunities for innovation and the adoption of new practices that can increase efficiency and improve performance. We are looking for a Project Coordinator who views project management as both a professional discipline and a critical service to our project teams and clients.

The Project Coordinator will perform project management activities for several evaluation projects simultaneously. The Project Coordinator will partner closely on each project with the Principal Investigator and/or Project Lead who will provide methodological leadership, manage client relations, and direct the project team. The Project Coordinator will keep the Principal Investigator, Project Lead, and entire project team well informed, help identify and mitigate project risks, and support ongoing compliance with project requirements.

The Program Coordinator will play a critical role in supporting KI&E to complete high-quality evaluations and related services that meet the needs of our clients and the communities they serve while staying on schedule and within budget. The Project Coordinator will have opportunities to learn and perform contract administration.

Specific areas of responsibility will include, but may not be limited to:

Approaching project management with humility, respect for teammates, and a desire to understand the context in which project activities are occurring.

Closely collaborating with KI&E project team members, Project Lead, and Principal Investigator throughout the life of a project.

Effectively communicating with project team members, Project Lead, and Principal Investigator.

Supporting team members to effectively use project management tools (e.g., RACI/RASCI, Gantt, and burndown charts).

Developing and routinely updating project work plans to guide project activities and meet client needs.

Partnering with teammates to develop and update project labor estimates based on planned work.

Making and recording project purchases and managing project budgets.

Drafting monthly project progress reports that summarize work performed by project teams.

Performing routine quality assurance of monthly project timekeeping, expense reporting, and progress reporting.

Supporting and reviewing client invoicing.

Performing fiscal and contractual project recordkeeping and supporting team adherence to contract terms and conditions.

Tracking hours of labor worked, project spending, and work completion and using this information to identify risks such as: under- or over-spending of project budgets, missing deadlines, and under- or over-utilizing individual team members.

Proposing solutions to identified risks and supporting the implementation of risk mitigation strategies.

Providing quarterly status updates on projects to KI&E senior leadership.

Additional areas of responsibility may include:

Participating in or facilitating the development of new organization-wide project management approaches, practices, and/or standards.

Training team members on key project management concepts, principles, and practices.

Participating in the preparation, negotiation, execution, and closeout of contracts, subcontracts, and other agreements.

Managing independent consultant agreements, subcontracts, and vendor agreements.

Managing client, consultant, and subcontractor invoicing.

Supporting workload management across team members within the organization by identifying time periods when individual team members may be under- or over-allocated.

Assessing labor implications for new business proposals.

Considering issues of justice, equity, inclusion, and diversity as part of project management activities.

This is a full-time, remote position with travel up to twice annually to participate in team meetings. The anticipated starting salary range for this position is $60,000 - $85,000 which will be dependent on factors including the successful candidate’s educational and professional credentials, experience, and level of expertise.

Kaye Implementation & Evaluation values diversity and lived experience. We are an Equal Opportunity Employer and do not discriminate on the basis of race, ethnicity, color, religion, national origin, age, veteran status, marital status, sex, sexual orientation, gender identity, or any other protected status under applicable law.

Minimum Qualifications for Project Coordinator

Bachelor’s degree in project management, business, public administration, nonprofit management, or a related field or a PMP or similar certification from a reputable credentialing organization

2 or more years of experience conducting project management and performing responsibilities that will be expected of this position

Experience performing project management with projects involving the development, implementation, evaluation, or continuous improvement of programs and/or service systems

Experience performing project management with cost reimbursement and firm fixed price contracts

Demonstrated experience estimating, tracking, and supporting management of available labor hours

Demonstrated knowledge of project management concepts, principles, and practices

Excellent organizational skills and time management skills

Strong communication skills–particularly listening, as well as giving and receiving constructive feedback

Demonstrated readiness to independently perform project management that will guide projects of different sizes and complexity to successful completion on schedule and within budget

Demonstrated ability to protect confidential organizational and project information

Ability to work on multiple projects effectively, both independently and collaboratively with a team

Critical thinking and problem solving skills

Demonstrated ability to develop and maintain collaborative working relationships with team members

Strong commitment to a collegial workplace that supports team members to succeed, learn, and grow

Ability to promote and contribute to an equitable and inclusive organizational culture

Proficiency with Microsoft Office Suite

Desired Qualifications for Project Coordinator

PMP certification

Knowledge and experience with multiple project management methodologies (e.g., waterfall, agile, lean, critical path)

Bachelor’s or master’s level course work in social work, sociology, psychology, public health, public policy, public administration or a related human services or social science field

Experience successfully performing project management with projects similar to those conducted by KI&E (i.e., research, evaluation, and consulting projects with human service programs)

Familiarity with program evaluation with public and/or private human service agencies

Knowledge of child welfare research, systems, and/or programs as a result of lived or professional experience

Experience teaching others about project management concepts, principles, and practices

Proficiency using a variety of types of project management software and tools

Experience or familiarity with basic contract administration

Experience applying diversity, equity, and inclusion principles in project management work

To apply, please see entire posting at https://www.kayeimplementation.com/jobs and send a cover letter and resume to info@kayeimplementation.com.

This is a remote position.