Job Description

Kayne Anderson Rudnick Investment Management is seeking an ambitious, self-motivated candidate to work collaboratively in a fast-paced professional environment. The successful candidate will provide primary administrative support to the Office Manager, as well as comprehensive administrative duties to other departments as part of a pooled administrative group.

Assigned projects will be to primarily support various business areas (firm wide) with a variety of administrative needs.

DUTIES AND RESPONSIBILITIES:

· Reception Coverage

· Provides administrative support to the Office Manager. Assigned projects and tasks may be highly confidential and sensitive in nature. A high level of integrity is essential in this role.

· Produce/Edit client presentation books as needed (peak times are quarterly and at year-end).

· Implements approved projects, which may include communicating new procedures to all employees under the Office Manager’s jurisdiction.

· Prepares, proofreads, distributes and maintains assigned correspondence, reports and presentations for projects requiring knowledge of circumstances and company/departmental policy. Independently records, prepares and distributes information as assigned.

· Supports the general administrative and office needs with tasks such as coverage at reception, assisting in stocking supplies, organizing kitchen supplies, etc., and performs other functions as assigned to support the office services & other departments.

· Assist with planning meetings and special events as requested.

· Assist with Accounts Payable Function/AR

· Salesforce Entry

· Performs other duties as required by the office Manager/ or senior management. Some overtime may be required

MINIMUM QUALIFICATIONS: (EDUCATION, EXPERIENCE, CERTIFICATIONS, LICENSES, SKILLS REQUIRED)

• High School Diploma or GED and/or vocational, technical or business school coursework. 2-3 years of current work experience in a similar position.

• Excellent communication skills (oral and written) to create and proofread correspondence and interface with the firm’s clients, management and staff.

• Excellent organizational, interpersonal and time management skills.

• Excellent PC skills with proficiency using MS software (Outlook, Word, Excel & PowerPoint) and internet research capabilities.

• Must be detail-oriented with the ability to manage multiple projects simultaneously, establish priorities, work independently, handle interruptions and proceed with objectives with minimum supervision.

• Knowledge of modern business terminology, with the ability to comprehend new company-specific terminology and policies & procedures to respond to inquiries appropriately.

• High energy, positive “can do” attitude demonstrating flexibility and teamwork.

   

  PHYSICAL REQUIREMENTS:

• Sit for prolonged periods.

• Ability to work flexible hours and/or overtime as required.

• Ability to operate a computer and multi-line switchboard.

• Lift up to 25 pounds.

   

  BENEFITS:

• Excellent opportunity to work in the Finance industry and in a company with a great culture

• Competitive salary DOE

• Health & Dental Insurance

• 401k plan

A competitive compensation will be offered. Details will be discussed at the appropriate time with interested, qualified candidates.

• For additional general information on Kayne Anderson Rudnick, please access the firm’s web site at www.kayne.com.

  “Although we value experience and skills, we also care about who you are. We strive to surround ourselves with good people that share our values, that work hard, and that support each other as a team and as individuals”.

Company Description

Ranked among the Top 10 of Barron’s list of Top Independent Financial Advisors for the last three years, and #10 on Investment News' Largest Fee-Only RIAs (Registered Investment Advisers), Kayne Anderson Rudnick is a boutique investment advisory firm founded in 1984 to manage capital for its founders, including John Anderson (member of the Forbes 400 and benefactor of UCLA's Anderson School of Management). With offices in Los Angeles and San Francisco, KAR has over $60 Billion in assets under management, focused on institutional, broker-dealer, and high-net-worth clients. No sponsorship available for this position