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Office Assistant

Keller Williams Realty Los Feliz

Office Assistant

Los Angeles, CA
Paid
  • Responsibilities

    Our mission is to create a first-class experience for all of our clients and we are seeking an Administrative Assistant who is passionate about helping us reach our objectives and supporting the team. The natural ability to organize and prioritize daily tasks with minimal direction is critical in this position. Excellent communication and client service skills are a must. We are seeking an Administrative Assistant who adheres to the highest ethical standards, possesses impeccable attention to detail and exhibits an exceptionally professional manner. There is the opportunity for advancement for someone who desires to contribute to the growth and refinement of the organization they work with. This is an excellent opportunity to contribute to the growth of an organization while advancing along with it. Applications that do not complete all the requested steps will not be considered. Thank you for your interest, we look forward to speaking with you. Must live within 15 miles of Los Angeles, CA Responsibilities: Manage website, blog sites and social media to improve company recognition Create and maintain protocols for data management and support to increase team productivity Grow in the position through continued learning and revitalization of skill-sets Compile and distribute weekly/monthly reports and communicate key results to the rest of the team to ensure company goals are being met Act as a liaison between customers and team members for optimum proficiency Keep team members informed about challenges and issues that need to be handled to ensure open lines of communication on the team Oversee all brochures, flyers, online marketing, etc. to continuously build our brand Coordinate marketing events and client activities to promote our business Provide concierge level customer service to vendors and customers to improve customer satisfaction ratings • Coordinate Listings, paperwork/disclosures, scheduling, client care, tracking • Coordinate Escrows • Track showings and feedback • Lead entry and follow-up • Manage client database • Scheduling / Calendar, confirming appointments • Schedule open houses, showings, inspections and assisting with open houses. • Follow up with open houses showings • Marketing, postcards, advertisements, photography, videos, and website • Social media management • Inventory, stocking materials Qualifications: High school diploma or GED required Excellent customer service and interpersonal skills; can empathize and build relationships with a variety of personalities Deadline driven and extremely organized Technologically savvy; able to learn new programs quickly and troubleshoot common issues • 2-3 years of administrative work experience is a must • Able to pass a background check • Passion for paperwork • Positive attitude • Organized and detail-oriented • Great customer service • Strong written and verbal communication skills • Excellent computer skills • Exceptional organizational and project management abilities • Ability to prioritize multiple tasks • Proactive problem solver • Enjoy office setting • Flexibility on weekends and evenings • Business casual • Reliable transportation • Real estate license or willingness to become licensed • Experience or non-experience is okay • Provide training Compensation: $15 - $18 hourly

    • Coordinate Listings, paperwork/disclosures, scheduling, client care, tracking • Coordinate Escrows • Track showings and feedback • Lead entry and follow-up • Manage client database • Scheduling / Calendar, confirming appointments • Schedule open houses, showings, inspections and assisting with open houses. • Follow up with open houses showings • Marketing, postcards, advertisements, photography, videos, and website • Social media management • Inventory, stocking materials