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Real Estate Administrative Assistant

Keller Williams Midtown Direct

Real Estate Administrative Assistant

Springfield, NJ
Paid
  • Responsibilities

    Our growing Real Estate office is looking for a high-energy, detail-oriented, full-time Administrative Assistant. Real Estate experience a must! Must be: • Well organized • Self-starter • Able to learn new technology easily • Provide excellent customer service • Have great phone skills • Ability to multi-task efficiently Responsibilities: • Build, implement and manage all systems for clients, lead generation, database management, and back-office support  • Coordinate marketing events and client activities  • Oversee all listing files and listing marketing (brochures, flyers, online marketing, etc.)  • Manage website, blog sites, and social media  • Act as a liaison between clients and agents  • Compile and distribute weekly/monthly reports to clients (buyers and sellers)  • Manage offers to close process  • Work with all preferred vendors, including professional photographers, contractors, etc.  • Enter critical dates for property sales on shared Google Calendar  • Coordinate seller listing sign installation and removal at the appropriate times  • Schedule photographers for all seller listings  • Continue to take day-to-day office tasks away from agent, organizing workflow and reducing inefficiencies Qualifications: • Have excellent attention to detail and high-level accuracy with documents   • Flexible in daily routine; ability to prioritize and manage shifting responsibilities • Ability to assess, prioritize and act quickly • Excellent customer service and interpersonal skills; can empathize and build relationships with a variety of personalities • Continue to maintain the goodwill and reputation of the entire team • Able to make quick and effective decisions, solve problems, as well as maintain confidentiality • Proficient in time management • A true professional, who supports the entire team in achieving their goals

    • Build, implement and manage all systems for clients, lead generation, database management, and back-office support  • Coordinate marketing events and client activities  • Oversee all listing files and listing marketing (brochures, flyers, online marketing, etc.)  • Manage website, blog sites, and social media  • Act as a liaison between clients and agents  • Compile and distribute weekly/monthly reports to clients (buyers and sellers)  • Manage offers to close process  • Work with all preferred vendors, including professional photographers, contractors, etc.  • Enter critical dates for property sales on shared Google Calendar  • Coordinate seller listing sign installation and removal at the appropriate times  • Schedule photographers for all seller listings  • Continue to take day-to-day office tasks away from agent, organizing workflow and reducing inefficiencies