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Real Estate Administrative Assistant

Keller Williams Realty

Real Estate Administrative Assistant

Miami Beach, FL
Full Time
Paid
  • Responsibilities

    Who are we looking for? The Director of First Impressions (DOFI) must understand that to run a Market Center, effectively and efficiently, they must tend to its agents needs in such a way that the agents are receiving the expected level of service and remain satisfied with the Market Center. The Director of First Impressions will be responsible for the appearance of the Market Center common areas. They will ensure the office is neat and prepared for business. The DOFI will need to have a relationship-based attitude as a result of the agent being the customer with an understanding that the agents will seek them because they are swayed by enthusiasm. The Director of First Impressions will greet everyone with a smile and warmth as they enter the office. They will be as helpful as possible without neglecting other responsibilities like answering phones and other tasks.  The DOFI will assist in the management of the office by providing support and feedback to the Market Center Administrator and Team Leader on all matters affecting the productivity and operation of the agents in the Market Center. The DOFI will also assist in administrative tasks in the office. While direct responsibilities include managing the front desk and ensuring the office can run efficiently, this position will also provide you with training and insight on other skills such as:  Accounting - Utilize financial system to create monthly invoices and process accounts receivables. Accept funds from escrow agents and issue commission to associates. Process accounts payable. Ensure business runs while staying inside established budgets.  Data Integrity - Conduct monthly audits of data for associates between multiple platforms and process corrections when necessary. Input new agents, remove retired agents and process changes using WinMORE system.  Technology - Learn about, use and teach the latest in technology that is created by our very own Gary Keller.  Marketing - Enhance marketing skills to promote attendance for trainings, events and BOLD. Learn how to promote KW to recruit agents and other talent to the market center.  Personal Growth - Attend BOLD and change your mindset. Learn the art of serving others. Participate in the many cultural events that KW offers. Be a part of the KW Cares committee, support your community by engaging in local events.  Real Estate - Learn Real Estate right in the office by attending classes or from the leadership team and it's partners. MLS, Lead Generation, Contracts, Inspections, FIRPTA and Mortgages to name a few.  What can this experience lead to? The possibilities are endless. You could become a real estate agent, work for a real estate team, be an executive assistant, be a Team Leader, and MCA or a Director of Agent Services. There are also opportunities to teach, to coach and to be part of the regional or international team.  Responsibilities: Essential duties and responsibilitiesAnswer the phone correctlyProperly route phone callsGreet everyone in a positive mannerAssist management teamReceive and sort mail and deliveriesMaintain appearance of reception areaHelp to share the market center value storyUtilize accounting system for processing receivablesEnter and maintain agent profiles in KW technology Communications/InteractionsAgents – dailyMCA – dailyTeam Leader – daily Qualifications: • A Real Estate License is NOT required for this jobPositive attitudeGreat verbal and communication skillsNeat, clean, professional appearanceHigh school graduatePhone skills and experiencePeople skills and experienceComputer skills—Word, Excel, PPT, Publisher, KW technology KNOWLEDGE/SKILLS Compensation: $27,000 - $29,500+ Bonuses

    • Essential duties and responsibilitiesAnswer the phone correctlyProperly route phone callsGreet everyone in a positive mannerAssist management teamReceive and sort mail and deliveriesMaintain appearance of reception areaHelp to share the market center value storyUtilize accounting system for processing receivablesEnter and maintain agent profiles in KW technology Communications/InteractionsAgents – dailyMCA – dailyTeam Leader – daily