Job Description

Participate and assist with essential hardware purchasing department functions including purchasing activities, inventory management, and internal data management while delivering to required ship dates and maximizing cost savings opportunities.

_ Principal Duties and Responsibilities_ :

1. Support purchasing activities in a timely, cost-effective manner while meeting required/requested ship dates:

• Identify ERP Purchase Orders with missing vendor information and contact vendor to obtain and update in ERP and Communicate issues with Buyers/PM’s
• Pull reports on hardware releases to track shipping dates and analyze if orders need to be expedited
• Recognize and communicate to buyers pricing variances between purchase orders and vendor acknowledgements
• Review vendor acknowledgements and enter vendor order numbers, shipping information and pricing information into ERP purchase orders
• Contact vendors to ask general questions regarding submitted purchase order or requested product to assist Purchasing Agents or Project Managers
• Provide support in communication of vendor quote expiration dates
• Communication and support on vendor lead times, pricing, price books, surcharges
• Provide exceptional customer service for Kendell

2. Additional administrative office duties required

• Identify issues, recommend areas of improvement and propose solutions for purchasing systems, including ERP and Smartsheet.
• Provide support and coverage of incoming calls on the main Kendell line
• Assist with special administrative projects as needed

_ Additional Duties and Responsibilities:_

3. Distribute new Price Books and vendor literature to facilities

4. Participate in the development/implementation of purchasing and/or inventory practices, policies, and procedures (for purchasing department or organization wide)

_ Work Relationship and Scope:_ Reports to the Supply Chain-Hardware Lead. Works closely with the Purchasing Manager as well as external Vendors and internal teams including Sales, Project Management, AP Staff, and Order Entry.

_ Measures of Performance/Competencies:_

• Contribute to ensuring correct hardware is to client by date requested and support customer satisfaction.
• Effective and timely communication with staff to problem solve issues
• Keep data base/logs current.
• Knowledge and understanding of vendor buying programs, quotes, and quick ship programs to support Purchasing activities to meet customer need dates while minimizing cost impact
• Understanding of pricing variances from Purchase Orders and how to handle them.
• Accurate and timely data input into ERP for Purchase Orders and record PO/Inventory costs on purchased product.
• Process RGA requests in a timely manner; maintain and update RGA log

Qualifications

• High school diploma or equivalent with experience in purchasing or distribution preferred
• Excellent oral/written communication skills
• Knowledge of a variety of computer software applications in word processing, spreadsheets, and database software
• High level of interpersonal skills and customer relations skills to handle a variety of situations. Position continually requires demonstrated professionalism, adaptability, flexibility, and dependability
• Time management skills (prioritize and plan work activities, use time efficiently to complete daily tasks, consistently meet deadlines/time requirements)
• General knowledge of mathematic applications including arithmetic, algebra, geometry, fractions, and ratios
• Ability to work independently and as part of a team while maintaining a high level of accuracy and attention to detail

_ Working Conditions:_ Indoor, controlled environment with designated work space. Frequent use of phone, computer, and email in all major job actions. Majority of time spent seated at desk. Schedule is Monday through Friday during regular office hours. Regular sitting, standing, walking, lifting, carrying materials (waist high, up to 25lb), and use of phone and computer.

_ General:_ This job description describes the general nature and level of work performed by employees assigned to this position and may be modified based on position location and facility need. It does not sate or imply that these are the only duties and responsibilities assigned to the job. Employees may be required to perform other job-related duties as directed by the CEO. All job requirements are subject to change over time, at the discretion of management, and to possible modification to reasonably accommodate individuals with a disability.

Additional Information

All your information will be kept confidential according to EEO guidelines.