Job Overview:

We are seeking a detail-oriented and motivated Finance and Operations Coordinator to join our team. The Finance and Operations Coordinator will perform a variety of bookkeeping and office related duties according to established policies and procedures. This position involves assistance in processing accounts payable, accounts receivable, and performing diverse office functions such as answering phones, minimal HR coordination, and managing internal office activities.

Responsibilities:

1.Accounts Payable:

• Process vendor invoices, verify accuracy, and coordinate timely payments using Internal Inventory Management System and QuickBooks.

2.Customer Billing and Accounts Receivable:

• Process customer billing processes, ensuring accuracy and timely issuance of invoices.

• Collaborate with relevant departments to obtain billing information and resolve any billing discrepancies.

• Monitor accounts receivable and follow up on overdue payments.

• Post customer payments by recording cash, checks, and credit card transactions.

3.Expense Management:

• Monitor and control expenses by reviewing and reconciling employee reimbursement claims and company credit card statements using QuickBooks.

4.HR Coordination and Duties:

• Coordinate with our outsourced HR company to ensure compliance with HR policies and procedures.

• Assist with projects that may arise related to HR.

5.Office Duties:

• File Accounts Payable (AP) and Accounts Receivable (AR) paperwork in an organized manner.

• Coordinate internal conferences and other office-related activities.

• Special projects and other tasks as assigned.

6.General:

• Protect organization's value by keeping information confidential.

Qualifications:

• Bachelor's degree in accounting or related field is preferred, or equivalent experience.

• Previous experience in a bookkeeping role, with a focus on AP/AR, is a must.

• Experience or familiarity with HR coordination and duties is a plus.

• Proficient in using QuickBooks and MS Excel.

• Strong time management skills.

• Detail-oriented with excellent organizational abilities.

• Ability to prioritize tasks to meet deadlines.

• Effective communication skills, both written and verbal.

• Ability to work independently and collaboratively within a team, self-motivated.

Compensation:

• The compensation package includes a salary pay rate commensurate with experience and education, along with a competitive company benefits package.

Please Note: Key Services Inc. reserves the right to change or modify job duties and assignments at any time. The above job description is not all encompassing. Position functions and qualifications may vary depending on business necessity.