THE OPPORTUNITY

Kickstart Accounting, Inc. is looking for a detail-oriented Administrative Assistant. The Administrative Assistant's main function is to provide high-level support to the Team & CEO, Danielle Hayden. The goal of the Assistant is to own and lead administrative tasks. The ideal candidate will be a hard-working professional able to undertake a variety of office support tasks and work diligently under pressure. This person will be comfortable working with a high degree of attention to detail and discretion as well as incorporating new and effective ways to achieve better results. The applicant should share our same core values of professionalism, service to the community, and be eager to participate in an engaging and supportive firm culture. The ability to multitask, manage complex schedules, and meet changing deadlines is essential to the position.

WHAT WE DO

Kickstart Accounting, Inc. is a women-owned virtual accounting firm specializing in helping business owners understand their financials. We combine bookkeeping with accounting consulting, bringing clarity to business owners & entrepreneurs. Our team is here to help them use the information provided to make informed decisions that will build your dream business into a reality. This happens when they are able to make those data-driven decisions. We apply our strategic framework to our client's business, so they can be confident in their numbers.

A position @ Kickstart Accounting Inc. offers:

• A team that focuses on continuous learning & growing
• Career progression path that allows you to grow in responsibility and income
• Flexible work schedule to help you balance work with family and free time
• An opportunity to have your ideas heard & supported by leadership and other team members
• We hire grown-ups and we treat you like one. You will be expected to take responsibility for yourself, we do not micromanage.

TASKS

• Billing and collections for Kickstart Accounting, Inc.
• Update various management reports
• Support sales staff, send follow-ups, manage notes, update system, follow on social media, etc.
• Manage/organize multiple calendars using Calendly to maximize efficiency.
• Download a Zoom video recording and load into our software content library
• Book travel for Danielle and the team.
• Coordinate with operations lead to ensure all tasks are completed
• Provide attention to detail as you prepare documents and various correspondence eliminating rework by maintaining our standards of design
• Communicate with clients using various tools, platforms, and frequencies relying on your intrinsic “I'm here to help you” tone and attitude.
• Complete various administrative tasks taking the ownership to execute and produce high-quality documents, graphics, repurpose podcast content, execute client gift projects, book client calls, staying organized and ahead on tasks using our project management and work plan tools
• Seek to continually improve upon our system automation for client intake, onboarding care, and ongoing client support.
• Must be comfortable being on camera and being pictured on social media.

REQUIREMENTS

• 3 years of relevant experience in an office environment, preferably in an administrative position
• Flexibility and the capacity to prioritize new tasks
• Exceptional interpersonal and communication skills
• Excellent writing skills – strong spelling, grammar, and punctuation
• Ability to work independently
• Excellent time management skills
• Self-organization
• Customer service
• Strong attention to detail
• Basic computer skills (email, Microsoft Office, Excel, Google Spreadsheets, etc.)
• 2-year degree preferred
• You must be available to work Monday-Friday. This position is completely remote, but must be based in the U.S., and the schedule is based on Eastern Standard Time.