Summary: Assists the Legal department in tasks by performing secretarial tasks, management of files and documents, organizing contracts on the legal management software, and assisting the Legal Director in executing work functions and facilitating information.
Essential Duties and Responsibilities include the following. (Other duties may be assigned.)
Aid the Legal department by managing calendar and phone calls
Order, Restock, and Manage Inventory
Keeping, sorting, organizing, and digitizing records
Manage and Calendar Citations related to Associations and Properties
Follow up, manage all Property Violations, Associations claims (not pertaining to insurance) & Permit Expirations
Research different requirements, procedures, and required protocols for different departments that seek aid from the legal department
Process and approve driver requests
Communicates with finance for payment reminders and deadlines
Process food truck applications for events and request missing documentation. Provide approval letter once complete
Renew auto tags and ensure that vehicles are registered correctly, and ensures when vehicles are sold or purchased, we have adequate registrations
Manage auto information including titles.
Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education/Experience: Associate degree (2 Year Degree); or 3 years related experience and/or training; or equivalent combination of education and experience.
Language Ability: Proficiency and fluency in both English and Spanish. Able to speak, read and write in both languages.
Reasoning Ability: Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
Computer Skills: To perform this job successfully, an individual should have knowledge of Microsoft Word, Microsoft Excel, Power Point, Adobe Reader, Google Drive, Clio, Sign request, and WestLaw. The noise level in the work environment is usually low The employee must regularly lift and /or move up to 30 pounds.
Specific vision abilities required by this job include Close vision. While performing the duties of this Job, the employee is regularly required to stand; walk and talk or hear.Non-Profit Experience PreferredEqual Employment OpportunityKing Jesus Ministry is an equal opportunity employer. Our policy is to treat every employee with dignity and respect. In accordance with federal, state, and local laws, we recruit, hire, promote, and evaluate all personnel without regard to race, color, sex, marital status, age, national origin, veteran status, or disability, except where such characteristics is an appropriate bonafide occupational qualification. As a Ministry, ERJ takes full advantage of the exemption for Title VII “religious discriminations” afforded religious organizations. In doing so, ERJ reserves all rights allowed by law to base employment action on the grounds of religious beliefs and doctrine.