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Administrative Assistant - 1988

Kioxia

Administrative Assistant - 1988

San Jose, CA
Full Time
Paid
  • Responsibilities

    Job Description

    JOB DESCRIPTION:

    KIOXIA America is seeking an Administrative Assistant to support our Product Marketing leadership in the SSD Business Unit. The person in this role will needs to be a problem-solver, be very organized with complex calendaring and heavy travel planning. Additionally, the ideal candidate will have exceptional communication skills, and will be resourceful in building relationships across KAI.

    The Administrative Assistant reports directly to SSD BU Assistant General Manager and will support Senior Vice President, key staff members, and Customer Technical Support teams.

    RESPONSIBILITIES

    • Manage administrative tasks for meetings such as compiling agenda, drafting correspondences, and recording meeting minutes
    • Manages and initiates meeting logistics including starting telephone bridge and screen sharing applications
    • Special Event Planning (All hands meeting, team building, parties, conferences, etc.)
    • Manage complex calendars
    • Prepare purchase requisitions including verification of delivery/shipment and checking into ERP system
    • Monitor and track order status of purchased items
    • Coordinate both domestic and international travel arrangements
    • Provide administrative services including filing, data entry, preparation of company correspondence, and business documents.
    • Organize space planning and large offsite events
    • General office duties
    • Organize data and data entry
    • Build cross-functional relationships between departments
    • Special projects as assigned.

    MINIMUM QUALIFICATIONS

    • 5+ years of experience as an Administrative Assistant.
    • Be proficient with and comfortable utilizing a combination of software systems including SharePoint, conference calling and online meeting software, productivity/project management software in addition to more traditional and standard software (MS Office).
    • Strong organizational skills with attention to detail.
    • Excellent written and verbal communication skills.
    • Maintain confidentiality internal and external to the company.
    • Ability to manage priorities and tactfully defer / decline lower priority requests.
    • Ability to track logistics across multiple countries and time zones.
    • Proficient in Microsoft Office (Outlook, Word, Excel, SharePoint, and Power Point) and ERP system for purchase requisition creation.
    • Demonstrate ability to achieve high performance goals and meet deadlines in a fast-paced environment.
    • Ability to collaborate with others and build relationships.

    Equal Opportunity Employer Minorities/Women/Protected Veterans/Disabled

    Req #1988

  • Qualifications

    Additional Information

    REQ# 1988; #LI-JV1 All your information will be kept confidential according to EEO guidelines. Equal Opportunity Employer - Minorities/Women/Protected Veterans/Disabled