WHO WE ARE:

Honesty, fairness, hard work, performance, and the love of construction. At Boldt, these are the values that drive us. They push us to be better every day. To provide the highest-quality service and greatest value to every project we’re a part of. We’re looking for forward thinking people who share in that dedication. An innovative spirit, results-oriented thinking, and a dedication to our values have helped us grow into one of the largest professional construction services firms in the United States.

As a member of the Boldt team, you’ll collaborate with some of the most knowledgeable professionals in our industry. You’ll have the chance to learn new skills and seek greater responsibilities, while earning competitive pay and benefits. And you’ll join a team that builds real value in the world around you.

How your role fits into Boldt:

The Executive Assistant provides exceptional professional support ensuring the overall efficiency and success of the Senior Executive and her/his team. This Executive Assistant collaborates with all levels of the organization as well as external partners, to ensure a well-informed and effective approach to tasks all while aligning with the strategic direction of the Senior Executive Group and organization.  

Success in this role is demonstrated by a proven record of working independently on multiple projects at a time while meeting tight timelines, in addition to working well with various project teams to help us achieve our company’s strategic goals.

Required Skills

What you get to do:

• In alignment with executive’s priorities, assist in maintenance of executive’s calendar to include scheduling and confirming meeting dates, as well as securing meeting rooms and facilities.
• Serve as communications liaison for internal and external partners to ensure correspondence and actions are handled optimally.
• Develop internal and external communication materials in coordination with and on behalf of the executive, including but not limited to correspondence, meeting minutes, presentation materials.
• Arrange travel, including preparation of itineraries and hotel and vehicle reservations.
• Oversee event planning, including event agendas, catering, hotel reservations, RSVP’s, etc.
• Process a wide range of highly confidential documents. Set up and maintain electronic and paper filing systems.
• Obtain executive signature on all contract, subcontract, change-order and other documents as required.
• Provide support for projects and tasks within the Executive Team, Marketing, Business Development, Human Resources, etc. as advised by executive.
• Perform additional assignments as directed.

Required Experience

What we expect from you:

• 2 year degree with at least seven years of executive assistant experience required.
• Proficiency in Microsoft Office Suite, including Outlook, Word, PowerPoint, Excel, Teams. Experience in Adobe Creative Suite preferred, but not required.
• Trusted teammate who brings a sense of humor and positive attitude to work each day, ready to contribute in a fast-paced environment.
• High level of integrity and discretion in handling confidential information, and professionalism in dealing with professionals inside and outside of the company.

Physical Requirements and Working Conditions:

While performing the duties of this job, the employee is frequently required to remain in a stationary position for up to eight hours. The employee occasionally is required to move to access people or workspaces. Constantly operates a computer and other office equipment, such as a calculator, copy machine and computer printer. The ability to effectively communicate is required. The employee may occasionally move up to 15 pounds.   

The working conditions of this position requires the employee to work inside an office environment. The environment for which this position functions may contain scents and fragrances. May be requested to work overtime and weekends. 

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The Boldt Company is an EQUAL OPPORTUNITY EMPLOYER.

DISCLAIMER 

This job description is intended to be a summary of the primary essential duties and responsibilities of this position. The job description is not intended to be inclusive of all duties an individual in this position might be asked to perform or all of the qualifications that may be required either now or in the future. Other duties, responsibilities and activities may be assigned or changed at any time.

What you get to do:

• In alignment with executive’s priorities, assist in maintenance of executive’s calendar to include scheduling and confirming meeting dates, as well as securing meeting rooms and facilities.
• Serve as communications liaison for internal and external partners to ensure correspondence and actions are handled optimally.
• Develop internal and external communication materials in coordination with and on behalf of the executive, including but not limited to correspondence, meeting minutes, presentation materials.
• Arrange travel, including preparation of itineraries and hotel and vehicle reservations.
• Oversee event planning, including event agendas, catering, hotel reservations, RSVP’s, etc.
• Process a wide range of highly confidential documents. Set up and maintain electronic and paper filing systems.
• Obtain executive signature on all contract, subcontract, change-order and other documents as required.
• Provide support for projects and tasks within the Executive Team, Marketing, Business Development, Human Resources, etc. as advised by executive.
• Perform additional assignments as directed.