Klosh Group is an Architecture, Engineering and Construction (AEC) industry leading professional consulting services company operating up and down the west coast. We are a tight-knit group focusing on delivery of excellent project results and outcomes to our clients. We work to maintain the best possible environment for our employees, where people can learn and grow with the company. We provide a collaborative environment where each person feels encouraged to contribute to the processes, decisions, planning and culture. And we believe you are integral to our success! You are personable, detail oriented, highly professional, have excellent written and verbal communication skills, and thrive collaborating with a variety of employees across the organization, keeping the leadership team organized and the office running efficiently. You are a self-starter requiring minimal oversight, while being a dedicated team player working to contribute to the continued growth of our small business. Job Responsibilities Administrative * Ownership of the maintenance and operational excellence of the physical office space. * Welcome visitors to the office; answer phone calls; take and deliver messages; sort and send mail to ensure the office runs smoothly. * Provide administrative assistance, such as writing, editing, drafting documents, and preparing communications on behalf of the leadership team. * Facilitate various on and offsite meetings by scheduling, sending reminders, managing catering, creating meeting agendas, presentation materials, meeting notes and action items for follow up. * Oversees business record keeping - physical and digital - to keep the company compliant with licensing, insurance, and vendors. * Manage vendor relationships, review and approve invoices, and coordinate with Finance/Accounting for timely payments. * Administers the contract review and completion process and serves as liaison for external legal counsel. * Document management - create and maintain Company policies and procedure documents, manage Company electronic filing system, create templates, maintain Org chart and contact list, etc. * Support leadership with finalizing monthly expense reports and timesheet approvals Human Resources * Communicates updates to staff such as policy updates or education. * Assists with needs such as employee relations, payroll enrollment and updates, benefits administration, and other employee related needs. * Manage relationship with PEO * Orchestrates the recruitment and hiring of new employees, through job postings, resume evaluation, coordinating interviews, compilation of team candidate ratings and candidate communications. * Owns maintenance and implementation of company onboarding and off boarding. * Own administration of the company performance management process and system. Operations/Financial/IT * Point person for resolution of technology issues. * Collaborate with the Accounting/Finance team on the overall financial process, trainings on financial systems, and financial reporting. Qualifications * 2-4 years demonstrated experience providing the full range of high level independent executive administrative support combined with proven skill to coordinate complex activities and use independent judgment to organize and prioritize a wide variety of duties and responsibilities. * Excellent interpersonal skills including collaboration, professionalism, and strong consultative skills conducive to building and maintaining positive relations staff and leadership. * Demonstrated ability to meet deadlines, anticipate needs, prioritize multiple tasks, follow through, and work independently without supervision while handling frequent interruptions and rapidly shifting priorities. * Skilled at keeping detailed records and following up on various issues, with intermediate understanding of federal and state confidentiality and record retention requirements. * Skilled at streamlining processes to create efficiencies when necessary. * Superb organizational skills and time management skills. * Ability to manage stressful situations with tact and diplomacy and to use sound judgement and discretion, particularly as it relates to handling sensitive and/or confidential information. * Strong technical skills (Microsoft Office - Excel, Word, Powerpoint, Adobe). * Ability to interact effectively with senior leaders including anticipating needs, accommodating different work styles, and proactively reaching out for assistance. * Ability to gather, evaluate, and to develop well-reasoned conclusions and recommendations to support business operations and processes. * Experience with QuickBooks Online and Deltek Vantagepoint a plus, but not required. Benefits : * Klosh Group strives to reward their employees' time and efforts through equitable pay and a competitive compensation and benefits offering. * Base pay range for this position is $60,000-$80,000 * Health Plan: 4 coverage options to ensure the right coverage for you, and
Klosh Group is a construction consulting firm that provides owner’s representation, project, construction, and program management services across multiple markets. Our mission: Deliver successful outcomes based on the values of trust, respect and partnering that stem from the culmination of long lasting relationships