PATH is currently recruiting for a SENIOR PROJECT ADMINISTRATOR (PADM).
PATH is a global nonprofit dedicated to achieving health equity. With more than 40 years of experience forging multisector partnerships, and with expertise in science, economics, technology, advocacy, and dozens of other specialties, PATH develops and scales up innovative solutions to the world’s most pressing health challenges.
PATH began its work in India in the late 1990s, bringing governments, communities, private-sector companies, and experienced public health practitioners together to address some of the country’s most crucial health problems. In early 2000, the scope of our India program expanded with a major immunization initiative for the state of Andhra Pradesh. Today, PATH’s India projects focus on TB, immunization, HIV/AIDS, injection safety, maternal health, Innovation Labs, and more.
Senior PADM will manage awards, supervise other PADMs, and provide direction on award management, budget preparation, & management, reporting, project administration, sub-recipient monitoring and manage awards. This position shall report to the Director of Finance and Operations.
RESPONSIBILITIES:
The responsibilities of the Senior PADM are as follows:
SUPERVISE PADMS:
- Supervise the Team assigned
- Train PADMs on PATH policies and procedures, PATH systems, Business World and
- SalesForce to ensure operational activities complied.
- Provide guidance on local laws as applicable
- As necessary, provides financial and administrative support to complex cost proposals
- and awards either being large in budget or multiple projects
- Develop relevant SOPs, templates, and policies for the smooth functioning of the project administration function.
- Guide the PADMs on the management of Budget and its elements such as staff time.
- Map development needs of each PADM and ensure applicable training opportunities are made available.
AWARD MANAGEMENT:
- Lead award management projects and work closely with program teams.
- Assist in developing, negotiating, and managing project subordinate agreements (Contracts, sub-agreements, and consultant agreements).
- Support program team in developing budgets for new opportunities/proposals.
- Coordinate with Office of Grants & Contracts and Legal Affairs as required.
- Review and upload deliverables from subgrantees to SalesForce.
- Track procurement activities, vendor payments, consultant payments, travel expenses of staff related to the projects.
- Scrutinize, approve and verify bills/invoices submitted by vendors, consultants, and Contractors before releasing payments
- Provide all financial, compliance, and related information and advice to the program Leadership and team.
SUB-RECIPIENT MONITORING AND TRACKING:
- Establish and execute Sub-Recipient Monitoring processes, SOPs, in PATH India.
- Provide guidance and support to PADMs & program teams on CBO selection, due diligence, and monitoring, applicable labor laws, tax compliances, etc.
- Along with PADMs and other PATH functions, build the capacity of CBO staff, where Necessary, on compliances, internal control, budgeting, and other PATH relevant Compliances.
- Ensure there exists an effective internal control mechanism, always, for CBO monitoring.
- Ensure all CBO visits by PADMs are reported in a structured manner and action points Tracked.
- Verify expenses of sub-recipient against the budget awarded
- Ensure efficient burn rates and conduct variance analysis for sub recipients’ project Expenses
OTHER ACTIVITIES:
- Participate in the Grant Committee to ensure programs are compliant and aligned with Policies and procedures
- Participate in the Procurement Committee
- Oversee financial reporting as and when necessary
- Provide advice on Financial Reporting, QBR & OPR, as applicable
- Undertake other assignments and/or responsibilities, time to time, under the guidance of the Manager/CPL.
Required Skills
Required Experience
EDUCATION / EXPERIENCE:
Graduate/Postgraduate in Accounting, Finance, Economics, or Qualified CA/MBA degree in finance or accounting
A minimum of twelve years of professional experience in the management of Grants and Awards in a non-profit organization.
REQUIRED SKILLS:
- Excellent computer skills in Microsoft Excel and Word
- Well-organized and attention to details with good follow-through skills
- Excellent negotiating skills and good verbal and written communication skills in English
- Excellent Grants, Awards & Project Management skills with knowledge of accounting and compliances.
- Proven interpersonal skills and ability to work effectively independently and in a team
- Experience in accounting software packages especially EPRs.