Job Description

JOB DESCRIPTION

We are a small law firm in La Mesa, California, and are general counsel to Common Interest Developments (Homeowners Associations). We are looking for a Transactional Legal Secretary to undertake various secretarial and administrative tasks.  Excellent client service and organizational skills are required, and great attention to accuracy and detail.  Hours are 8:30 - 5:00 p.m, with some hybrid work available.  The candidate must be self-motivated and team-oriented.  The goal is to sustain the efficiency of all office procedures and case management to guarantee reliability and consistency.

PRIMARY DUTIES ARE:

• Prepares and revises legal documents, correspondence, memoranda, and e-mails.
• Excellent word processing skills must be able to red-line and type with efficiency and speed with lengthy documents.
• Conduct thorough statistical/documentary research.
• Produce and file various legal documents in bankruptcy court and superior court.
• Sorts and scans incoming mail and e-mails and distributes as appropriate.
• Facilitate the meeting of deadlines by keeping multiple agendas and providing timely reminders.
• Opens new legal matters and contacts clients for documents and information.
• A notary license is highly desired or the desire to become a notary.

OTHER DUTIES AS NEEDED:

• Enter time for two lawyers and the firm’s expenses into Time and Billing Program.
• Assist in the preparation and e-mailing of bid proposals.
• Performs other duties as assigned.

SKILLS

• Proven experience as a legal secretary
• Knowledge of legal terminology and court system
• Knowledge of MS Office and ability to work with legal technology (court-filing computer systems), and office equipment
• Working knowledge of Common Interest Developments is a plus
• Proficiency in English
• Outstanding time-management and typing skills
• Ability to multitask and be comfortable dealing with a diverse pool of people

Job Type: Full-time

Company Description

We are a small law firm in La Mesa, California, and are general counsel to Common Interest Developments (Homeowners Associations)