Job Description

LENDVIA has an immediate need for a full-time Office Administrator in Sherman Oaks, CA who will assist operations and functional leadership regarding company policies, procedures and documentation. The Office Administrator must have a positive and energetic attitude who will work directly under the supervision of the Manger of Operations in a call center setting. The Office Administrator will provide overall support to management as required.

REQUIREMENTS

• Experience with reception duties such as: client support via telephone, directing phone calls to the proper department and greeting guests;
• Multitasking and good organizational skills required to perform clerical duties;
• Manage office equipment and systems including phones, mail, security, building access, network printers / copiers;
• Manage the budget for office expenses, order office supplies; manage vendor relationships;
• Coordinate company events such as: office luncheons, meetings, and other special events as assigned;
• Maintain a professional and organized office appearance, manage cleaning and maintenance schedule; including the break room area;
• Coordinate semi-monthly payroll processing between operations and ADP; review payroll reports and make/request corrections as needed; maintain accurate filing systems for all payroll records;
• Compile payroll data such as garnishments, vacation time, insurance and 401(k) deductions;
• Poll electronic time clocks (ADP software) and review the downloaded information for completeness and accuracy;
• Weekly activities to include the following: inputting weekly hours, editing time punches as needed, providing weekly and monthly attendance reports to management;
• Distributing paychecks on pay days;
• Serve as point of contact for payroll related questions for all employees; perform research as needed;
• Entering new hires into the ADP system;
• On-board and train new employees;
• Accurately maintain employee files;
• Coordinate, schedule, and manage new job applicants and interviews;
• Provide assistance and follow up on company policies, procedures and documentation;
• Enforce proper HR compliance to safeguard company from liability of HR violations; Other HR duties as assigned;

QUALIFICATIONS

• Must be 18 or older;
• 3-5 years in office management experience; payroll and human resources
• Bachelor’s Degree in business administration or related field preferred;
• The ability to read, write, and speak English fluently in order to communicate with coworkers, understand complex written instructions, input required information, and to ensure the safety of all personnel in emergencies;
• Highly self-motivated and self-directing; ability to adjust to changing priorities in a fast-paced environment;
• Must have extreme attention to detail, experience handling sensitive and confidential data, superior organizational skills and multitasking ability to meet overlapping deadlines;
• Sufficient visual acuity to operate all required technologies, including the ability to see closely and the ability to adjust focus;
• Sufficient hearing ability to understand auditory outputs from all required technologies, communicate with coworkers, and to respond to emergency situations without endangering the safety of themselves and/or others;

SUPERVISORY RESPONSIBILITY

No supervisory responsibility

WORK ENVIRONMENT

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machine

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; use hands to finger; handle or feel; and reach with hands and arms. Manual dexterity and coordination are required while operating equipment such as computer keyboard, calculator, and standard office equipment.

HOURS AND SCHEDULE

This is a full-time position. Days and hours of work will vary according to LENDVIA’s business needs. Evening and weekend work may be required. The Office Administrator must be available to work overtime as required by the company.

EQUAL OPPORTUNITY EMPLOYER

LENDVIA is an equal opportunity employer. In accordance with California and federal laws and regulations, LENDVIA prohibits discrimination, harassment, and retaliation and affords equal employment opportunities to employees and applicants without regard to race, color, religion, sex, sexual orientation, gender identity, marital status, age, national origin, disability status, protected veteran status, or any other characteristic protected by law.

Employees with qualifying disabilities may request reasonable accommodations to perform the essential functions of their position. Requests for accommodation will be granted to the extent they do not pose an undue hardship on LENDVIA. More information regarding LENDVIA’s reasonable accommodation policy may be found in the Employee Handbook provided to employees upon commencing employment. Employees may also request a copy of the Employee Handbook from any manager or human resources representative.

Company Description

LENDVIA is a debt/finance company in the financial district of Sherman Oaks, CA. Located on the 11th floor of the Comerica building in the Sherman Oaks Galleria, LENDVIA is a startup but operates as a branch of an established parent company based in Irvine, CA.