LGM Pharma is a leading contract development and manufacturing organization (CDMO) and provider of Active Pharmaceutical Ingredients (API). With excellent API sourcing and supply chain expertise together with our drug product contract development and manufacturing solutions, LGM is a premier end-to-end solutions provider to the global pharmaceutical industry.

We are a high-growth organization looking to accelerate the development and commercialization of high-quality therapeutics worldwide. We have offices in California, Texas, Kentucky, Florida and Israel and are searching for an Administrative Assistant.

PRIMARY DUTIES AND RESPONSIBILITIES:

• Organize and communicate various Company events in multiple locations.
• Attend and take minutes at various executive meetings, as needed.
• Run errands; manage appointments; make reservations, place orders.
• Answer and return phone calls, fielding and directing inquiries as appropriate.
• Prepare various reports, memos, and correspondence; proof and edit for accuracy.
• Greet visitors, vendors, etc., and route to appropriate contact.
• Schedule meetings, arrange conference calls.
• Maintain orders and invoices for office supplies, business cards, etc.
• Review incoming memos, submissions, and reports to determine their significance and route as appropriate.
• Open, sort, and distribute incoming correspondence, including faxes and email.
• File and retrieve documents, records, and reports.
• Assist with Safety Concerns.
• Assist with Safety Data Sheet maintenance.
• Assist with Safety Committee and send invitations, draft agenda and ensure the checklists are completed quarterly.
• Other related duties as assigned.

REQUIRED SKILLS, ABILITIES, AND QUALIFICATIONS:

• High School Diploma or General Education Degree (GED).
• 3+ years of administrative assistant experience; or equivalent combination of education and experience in a manufacturing setting.
• Excellent communication skills, written and verbal.
• Positive attitude and team player; willing to assist and support various/multiple departments as needed.
• Able to prioritize and work under a tight schedule.
• Well organized with strong attention to detail.
• Expert in MS Office suite of programs (Excel, Office, Outlook, Power-point, etc).
• Able to maintain a flexible schedule to assist with events /activities outside of normal work schedule.
• Trustworthy; able to maintain and manage confidential information.