Job Description

We have an opening for an ADMINISTRATOR to support the Joint Laboratory Office – Nevada (JLON) programs and projects. You will work independently to plan, execute, and/or provide oversight to a variety of business, workforce, operational and organizational requirements and activities. The position will support the LLNL and Los Alamos National Laboratory (LANL) managers, Laboratory personnel, and visitors at the Nevada Support Facility (NSF), as well as the Nevada National Security Site (NNSS). This position is in the Operations Program in the Weapons and Complex Integration (WCI) Directorate.

This position will be filled at either the A01.2 or A01.3 level depending on your qualifications.  Additional job responsibilities (outlined below) will be assigned if you are selected at the higher level.

IN THIS ROLE YOU WILL

• Serve as the primary administrative point-of-contact for the JLON programs and projects; plan, execute, and/or provide oversight to a full range of advanced, sensitive, and varied workforce, operational and organizational requirements and activities.
• Provide oversight and management of all JLON administrative processes, including but not limited to the coordination of visits and tours, office space management, Laboratory budgets, and administration, ensuring compliance with all safety and security requirements.
• Serve as the JLON Staff Operations Manager (SOM) supervising LANL/LLNL exempt and non-exempt administrative staff including hiring, supervising, mentoring, career development, disciplinary actions, training, performance appraisals, coordinating work assignments, and providing ranking and salary recommendations.
• Coordinate and respond to various program/project requests, requirements, and deliverables, and perform special assignments as required.  Represent JLON management on administrative and personnel matters.
• Represent JLON management on self-assessment, audit teams, or work-related committees and lead projects to assess, set, and establish policies and procedures.
• Solve complex and sensitive problems, develop, and implement new techniques and procedures, interpret policy, formulate recommendations, and establish procedures to ensure institutional and programmatic deliverables are met.
• Within a complex computing environment, establish and maintain complex databases, spreadsheets, and tracking systems to ensure action items are completed by the required due date and follow up on pending items.
• Develop and implement plans to promote culture, diversity, equity, and inclusion.
• Perform other duties as assigned.

ADDITIONAL JOB RESPONSIBILITIES AT THE A01.3 LEVEL

• Research, analyze, establish, and implement internal administrative procedures and systems to enhance efficiency and effectiveness of administrative operations; serve as point of contact regarding administrative requests.
• Solve complex and sensitive problems, develop, and implement new techniques and procedures, interpret policy, formulate recommendations, and establish procedures to ensure department deliverables are met.
• Participate in business, workforce, operations, and strategic planning activities relating to compliance, personnel, and operations as a member of the management team.

Qualifications

• This position requires an active Department of Energy (DOE) Q-level clearance or active Top-Secret clearance issued by another U.S. government agency at time of hire.
• Experience participating in and leading administrative and operational work activities with leadership and team building knowledge and skills to effectively build and supervise administrative personnel who support multidisciplinary groups.
• Experience representing management to diverse internal and external contacts, communicating manager’s direction.
• Experience interacting with all levels of personnel exercising a high degree of discretion, mature judgment, tact in handling issues of a sensitive nature effective interpersonal, verbal, and written communication skills necessary to handle sensitive and confidential issues with tact, discretion, and mature judgment to interact with a diverse group of personalities and disciplines at all levels internal and external to the Laboratory.
• Administrative and organizational skills, including detail oriented, flexibility and experience independently coordinating and prioritizing multiple and complex work activities, often with conflicting deadlines. Ability to work effectively with short deadlines and frequent interruptions.
• Proven analytical skills with the ability to anticipate, identify, and resolve complex issues effectively.
• Advanced knowledge of personal computers and associated software including MS Office applications; ability to work effectively on multiple organization computing platforms.
• Demonstrated experience implementing plans that promote and value diversity, equity, and inclusion principles in the workplace.

ADDITIONAL QUALIFICATIONS AT THE A01.3 LEVEL

• Associate degree in a business-related field or equivalent combination of significant experience and education in a related business, operational, and/or organizational area.
• Experience identifying and analyzing opportunities for improvement and solving problems strategically.
• Comprehensive knowledge and understanding of principles of personnel administration, policies and procedures, and state and federal laws. Broad knowledge and understanding of HR compliance requirements for personnel administration (FLSA, ADA, EEO, etc.).

QUALIFICATIONS WE DESIRE

• Bachelor’s degree in a business-related field
• Knowledge of LLNL policies and processes and experience with LLNL administrative software and platforms.

Experience working with classified documents, and the ability to be qualified in Classified Matter Protection and Control (CMPC) and serve as a Classified Administrative Specialist (CAS). Knowledge of DOE/NNSA guidelines for classified document handling procedures and computer security procedures.

Additional Information All your information will be kept confidential according to EEO guidelines.

POSITION INFORMATION

This is a Career Indefinite position. Lab employees and external candidates may be considered for this position.

WHY LAWRENCE LIVERMORE NATIONAL LABORATORY?

• Included in 2022 Best Places to Work by Glassdoor!
• Work for a premier innovative national Laboratory
• Comprehensive Benefits Package
• Flexible schedules (*depending on project needs)
• Collaborative, creative, inclusive, and fun team environment

Learn more about our company, selection process, position types and security clearances by visiting our Career site. 

COVID-19 VACCINATION MANDATE

LLNL demonstrates its commitment to public safety by requiring that all new Laboratory employees be immunized against COVID-19 unless granted an accommodation under applicable state or federal law. This requirement will apply to all new hires including those who will be working on site, as well as those who will be teleworking.

SECURITY CLEARANCE

This position requires an active Department of Energy (DOE) Q-level clearance or active Top Secret clearance issued by another U.S. government agency at time of hire.  For additional information, please see DOE Order 472.2. 

PRE-EMPLOYMENT DRUG TEST

External applicant(s) selected for this position will be required to pass a post-offer, pre-employment drug test. This includes testing for use of marijuana as Federal Law applies to us as a Federal Contractor.

PRE-PLACEMENT MEDICAL EXAM

A job related pre-placement medical examination may be required.

EQUAL EMPLOYMENT OPPORTUNITY

LLNL is an affirmative action and equal opportunity employer that values and hires a diverse workforce. All qualified applicants will receive consideration for employment without regard to race, color, religion, marital status, national origin, ancestry, sex, sexual orientation, gender identity, disability, medical condition, pregnancy, protected veteran status, age, citizenship, or any other characteristic protected by applicable laws.

If you need assistance and/or a reasonable accommodation during the application or the recruiting process, please submit a request via our online form. 

CALIFORNIA PRIVACY NOTICE

The California Consumer Privacy Act (CCPA) grants privacy rights to all California residents. The law also entitles job applicants, employees, and non-employee workers to be notified of what personal information LLNL collects and for what purpose. The Employee Privacy Notice can be accessed here.