If you are looking for an exciting career with unlimited opportunities to thrive within LTD’s growing portfolio of properties, we have an immediate opening for you to join our team as an Executive Administrator.

The executive administrator provides high-level administrative support to company executives in order to ensure optimum functioning of the full Corporate Leadership Team. This position reports directly to the Managing Principal and requires a high level of professionalism and confidentiality, attention to detail and ability to work across multiple areas effectively and efficiently.

Provides all administrative support functions for the Managing Principal, including: communications coverage, business and personal travel coordination, calendar and scheduling, processing expense reports and invoices

Responsible for meeting follow up and preparation including research

Ensure proper documentation of action items, key takeaways, and organizational decisions

Support strategic conversations by outlining next steps and creating tools to facilitate moving work forward

Resourcing new strategies and systems to help organize and hold the Corporate Leadership Team on task with assigned projects

Manages and maintains calendar, requiring interaction with both internal and external executives to coordinate a variety of complex meetings

Schedules and organizes complex activities such as meetings, travel, conferences and department activities for all members of the department

Independently creates, edits, and/or prepares reports and presentation materials from outline notes, verbal instructions or from knowledge of circumstances and policy

Receive and screen calls, take accurate messages, and handle situations therein

Review voicemail and e-mail as directed and respond in the Executive’s absence

Record, type and distribute meeting minutes

Types and designs general correspondences, memos, charts, tables, graphs, business plans, etc. Proofreads copy for spelling, grammar and layout, making appropriate changes and responsible for accuracy and clarity of final copy

File and retrieve corporate documents, records and reports

Open, sort and distribute incoming correspondence, including faxes and email

Manage, follow up and expedite completion of specially assigned projects/tasks with a high degree of autonomy

Create and maintain computer and paper based filing and organization system for records, reports, documents, etc. in the support of corporate initiatives

Responsible for organizing corporate events and fundraisers

Other and all duties, projects, and tasks as assigned by employee’s manager

Required Knowledge, Skills, and Abilities (KSAs)

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Additionally, the requirements listed below are representative of the knowledge, skill and/or ability required.

Three to five years of Executive level administrative assistance experience

Mastery of Office Suite applications to include Excel, Word & PowerPoint and various software applications as needed

Ability to interface with all levels of leadership, internally and externally

Excellent calendar management skills including scheduling complex senior level meetings with challenging logistics

Excellent verbal and written communication skills

Experienced in handling confidential and sensitive material

Ability to meet negotiated deadlines, anticipate needs, demonstrate initiative and independently complete tasks

Must utilize expert secretarial skills to create quality documentation, acting independently with minimal supervision

Ability to use good judgment in setting work priorities, planning and organizing workload in the midst of interruptions

High degree of personal integrity, discretion and confidentiality

Ability to handle multiple projects with continuing changing priorities

Must have reliable transportation & valid state driver’s license

LTD Hospitality Group has taken pride in superior hotel development and management for more than 30 years and is a recognized leader managing top-performing brands under Marriott, Hilton, Hyatt and InterContinental Hotel Group flags.

LTD’s core values focus on people, relationships and opportunities. The LTD culture was established by the founding partners and to this day continues to guide the successful performance and profitability of our hotels, while maintaining the highest standards of quality, service and cleanliness.

The greatest key to our success is our people. Our diverse team of associates is responsible for creating a distinctive experience that keeps our customers coming back. We recognize that our people are our most valuable asset and are committed to investing in them. We provide comprehensive training, as well as career advancement opportunities for all of our associates. We also offer competitive benefits to ensure that a career at LTD is satisfying and rewarding in all aspects.

Great Benefits:

Medical, Dental, Vision & 401 (k) with company match

Voluntary Short Term & Long Term Disability Insurance

Life & Accidental Death Insurance

Hotel Discounts

Paid Time Off

Training and Development Opportunities and Much More!

For more information about joining the LTD family, please visit www.ltdhospitality.com . We look forward to hearing from you!