Our client is a fast-paced litigation firm.  There is a full-time career opportunity for an experienced Legal Assistant in the Orlando office.

The right candidate has at least 3 years of litigation experience and is able to work in a busy, productive office.

Ideal candidates will have excellent communication skills, be detailed oriented, have advanced computer skills, possess excellent proofreading and writing skills, work well under pressure and with minimal supervision, and work well in a team environment. Candidates must have a working knowledge of Florida Court procedures, as well as eService and eFiling. Exposure to FileSite is a plus.

Essential Functions and Basic Duties

• Draft, review, revise, prepare, format, and edit comprehensive legal documents, such as pleadings, and other communications for the attorney to review.
• Review all incoming mail, faxes, and emails.
• Prepare and send outgoing mail.
• Open new files for new matters and new clients, including running conflict searches for new cases.
• Organize and manage client files by scanning, saving, filing, naming, and destroying, when appropriate, client data in paper and electronic formats.
• Effectively communicate with attorneys, clients, opposing counsel, and adjusters by email and phone.
• Calendar emails, e-filed documents, paper mail, hand-delivery and faxes.
• Schedule depositions, hearings, mediations and inspections.
• Federal, state court and agency filings, including e-filing with attorney approval.
• Print and circulate e-filed documents.
• Answer attorney calls and take messages; forward calls as appropriate.
• Review and release time for attorneys as directed.
• Prepare for trial by organizing documents, binders, charts, graphs and other evidentiary exhibits under the direction of a paralegal and/or attorney.
• Assemble binders for depositions and mediations.
• Update client case lists to ensure accuracy.
• Update trial, mediation and case lists to ensure accuracy.
• Prepare attorney expense reports.
• Make travel arrangements for attorneys.
• Process vendor invoices.
• Assist in training of new hires.
• Review and release time for attorneys as directed.
• Review pre-bills and distribute for revisions as well as ensuring their accuracy before sending bills to clients. Send invoices to clients and follow-up with clients on past-due invoices.
• Answer questions regarding billing, client budgets, expert invoices, client invoice appeals, etc.
• Provide coverage for other assistants while out on PTO.
• Complete all other projects/duties as assigned.