Our client is a fast paced term, and is ready to hire an experienced Legal Assistant to support their busy litigation team. 

The right candidate has a minimum of 2 years of litigation experience and is able to work in a busy, productive office.

Ideal candidates will have excellent communication skills, be detailed oriented, have advanced computer skills, possess excellent proofreading and writing skills, work well under pressure and with minimal supervision, and work well in a team environment. Candidates must have a working knowledge of Florida Court procedures, as well as eService and eFiling. Exposure to FileSite is a plus.

Essential Functions and Basic Duties

• Draft, review, revise, prepare, format, and edit comprehensive legal documents and other communications.
• Review all incoming mail, faxes and emails.
• Prepare and send outgoing mail.
• Open new files for new matters and new clients, including running conflict searches for new cases.
• Organize and manage client files by scanning, saving, filing, naming, and destroying, when appropriate, client data in paper and electronic formats.
• Effectively communicate with attorneys, clients, opposing counsel, and adjusters by email and phone.
• Calendar emails, e-filed documents, paper mail, hand-delivery and faxes.
• E-file and E-serve documents with attorney approval.
• Removing cases from state court to Federal court.
• Print and circulate e-filed documents.
• Schedule depositions, hearings, mediations and inspections.
• Answer attorney calls and take messages; forward calls as appropriate.
• Prepare attorney expense reports.
• Prepare for trial by organizing documents, binders, charts, graphs and other evidentiary exhibits under the direction of a paralegal and/or attorney.
• Prepare binders for depositions and mediations.
• Update client case lists to ensure accuracy.
• Update trial, mediation and case lists to ensure accuracy.
• Prepare pleadings and other court documents for attorney review.
• Review and release time for attorneys as directed.
• Make travel arrangements for attorneys.
• Process vendor invoices.
• Assisting in training of new hires.
• Providing coverage for other secretaries, receptionist, or litigation support clerks as necessary.
• Review pre-bills and distribute for revisions.
• Ensure pre-bills are accurate prior to sending bills to client.
• Send invoices to client and follow-up with clients on past-due invoices.
• Answer questions regarding billing, client budgets, expert invoices, client invoice appeals, etc.
• Complete projects as assigned.

Qualifications

• Education/Certification: High school diploma or equivalent.
• Skills/Abilities: Team player; creative problem solving; ability to work independently with minimal supervision and with
• flexibility to meet deadlines. Computer skills.
• Experience Required: 2+ years of law firm experience as a legal assistant