Benefits:

Opportunity for advancement

Agency Intern– Support Agency’s Office Management and New Business/Marketing Initiatives.

Introduction

The role of the Agency Intern (Full time) is to support health and science focused Agency’s office management, new business, and marketing initiatives. Reporting to COO/SVP of Finance & Operations.

This is a 3-month internship position (40 hours/week for 3 months to start) with a possibility of extending the position. This intern is required to be onsite (Boston Office) from Tuesdays through Thursdays (9am-5:30pm). This internship will be covered by Massachusetts Life Science Center Internship Grant and prospective interns will be required to meet the following eligibility requirements:

1. Much be Massachusetts Resident OR Attend an accredited college or university in Massachusetts

2. Enrolled in a 4-year college or university and have completed at least their freshman year the semester before the internship OR have graduated within the past year.

The responsibilities (includes, but not limited to the following):

Support Agency’s Operations Initiatives:

o Support for LHS Team

o Critical confidential discretion is required for the role given the role in support of C-suite.

o Day-to-day management of vendors, including building management and IT vendor.

o Offer critical on-site support for IT in working with external IT provider.

o Oversight of the reception function, including greeting visitors and coordinating with building management for security clearance.

o Assisting credit card reconciliation process and expense tracking.

o Assisting Agency’s IT infrastructure with COO/SVP of Finance & Operations guidance with external IT provider.

o Assisting/managing/organizing contractor, vendor, and client agreements.

o Creating/assisting Team and culture building activities.

o Assisting office management functions of ordering supplies, making sure office environment is clean and professional, organizing internal client meetings, and assisting with any other needs that arise.

o Assisting onboarding/offboarding for new hires/contractors.

o Help maintain Clicktime as needed.

o Supporting Agency New Business/Marketing Functions

o Other Agency support administrative in nature.

QUALIFICATIONS & MINDSET

· Strong interest in marketing, new business, administration, operational management, and process improvement.

· Strong attention to detail.

· Ability to work effectively in collaboration.

· Ability to handle a variety of constituencies, manage multiple tasks simultaneously, and thrive in a complex environment with multiple priorities.

· Office 365 Experience including strong skills in PowerPoint, Word, Teams, etc.

· Unflappable personality in fast-paced culture required.

· Utmost confidentiality required; ensuring tight lipped qualities in support of C-suite matters.

Who We Are

With roots in one of the world’s leading health and innovation markets, LaVoieHealthScience is a strategic, integrated communications firm with a keen focus on solving complex communications challenges. The firm is staffed with specialized thinkers in health and science innovation and provides strategy consulting, investor relations and corporate communications, public relations and marketing support to build recognition for health science innovators.