Job Description
Executive Assistant Job Summary
We are seeking an Executive Assistant to provide administrative support for our contracting company. Your daily responsibilities will include conducting research, preparing statistical reports, entering data into our system, running reports, and handling information requests for our facility and construction clients. You will also perform clerical duties, such as preparing correspondence, receiving visitors, arranging conference calls, scheduling meetings, setting up travel arrangements, and taking notes at meetings. Our ideal candidate is a self starter who can manage a large, diverse workload and knows how to prioritize tasks in a fast-paced environment.
Executive Assistant Duties and Responsibilities
Answer phone inquiries, direct calls to the proper department, and provide basic company information
Take memos, maintain files, and organize, photocopy, fax, and collate documents as needed
Arrange travel, accommodations, itineraries, and all correspondence related to arrangements as needed
Plan, organize and implement events, such as meetings, business luncheons, or client dinners
Manage executive schedule and act as a liaison for the executive team
Prepare reports, presentations, and data, as well as maintain files, records, and correspondence for meetings
Executive Assistant Requirements and Qualifications
High school diploma or equivalent; post-secondary degree a plus
Ability work with local governments to permit projects.
Strong administrative skills to invoice projects
Strong sense of urgency and problem solving skills
3+ years of experience as an Executive Assistant or a similar role
Proficient with Microsoft Office
Quickbooks Experience
Experience scheduling appointments and updating calendars
Excellent communication and organizational skills
Valid driver's license and safe driving record preferred