Job Description

Job Description

We are a dynamic and well-established personal injury law firm in Bowling Green for 50 years committed to providing exceptional legal services to our clients. We are seeking a highly skilled and organized Legal/Law Firm Administrator to join our team. As an Administrator you will play a pivotal role in overseeing the daily operations of the firm.

Position Summary:

The Legal/Law Firm Administrator will manage and oversee office operations, including financial and systems management. This role requires an individual with strong leadership, multitasking abilities, excellent communication skills and a comprehensive understanding of accounting systems.

Key Responsibilities:

· Oversee day-to-day operations of the firm.

· Oversee and coordinate with the firm’s bookkeeper regarding financial operations and as needed perform bookkeeping functions and payroll.

· Insure compliance with legal and regulatory requirements, including disbursements for IOLTA Trust Account and maintaining client confidentiality.

· Oversee technology and office systems ensuring smooth operation of legal software and other resources coordinating with the firm’s IT provider.

· Annual review of health insurance and other benefits for staff and attorneys.

· Create financial reports for preparation tax and other filings

· Oversee payment of vendor bills, accounts payable. Prepare and distribute 1099s

· Work with third party vendors to maintain service (internet, cloud access, telephone, security)

· Make recommendations regarding upgrades

· Assist employees to resolve application issues

Other duties as required to include overseeing the day to day operations of the firm and businesses.

Qualifications

· BS degree in business administration and/or legal studies, business finance, accounting

· Proven experience in financial management and office administration

· Excellent communication, organizational and interpersonal skills

· Ability to work under pressure, multi-task, efficiency with (Quickbooks), Microsoft Office Suite and case management software

· Strong leadership skills with ability to manage

Compensation
Competitive salary based on experience and education with a comprehensive benefits package including:

· Anthem Blue Cross Premium Policy with dental and vision

· Generous PTO

· Paid holidays, sick days, 2 wks vacation, personal days (increase with tenure)

• Employer paid retirement/profit sharing plan (no matching by employee required)
• Bonuses
• Annual Raises with opportunities for advancement
• Fully Funded Retirement Plan