Benefits:

401(k) matching

Bonus based on performance

Competitive salary

Job Summary

We are seeking an Office Manager to join our team. In this role, you will coordinate all administrative duties and office procedures, ensuring the workplace operates smoothly and efficiently. Your responsibilities will include billing and collecting from clients, maintaining the office accounts, scheduling meetings, paying invoices, negotiating with vendors, and maintaining office equipment. The ideal candidate is highly organized with excellent verbal and written communication skills and the ability to implement systems and procedures.

Responsibilities

Bill and collect from clients

Maintain and review time entries from all staff for invoicing

Process payroll and maintain employee records

Maintain a calendar of appointments and meetings

Maintain and update office procedures

Maintain office equipment in good working order with the assistance of the third-party IT department

Pay and record invoices

Maintain office accounts and perform regular reconciliations on QuickBooks

Negotiate contracts and pricing with vendors and service providers

Accurately maintain the general office budget

Perform any additional administrative duties relating to maintaining office efficiency

Qualifications

Minimum 2 years of experience as an Office Manager or similar position required

Some college required, a degree in business administration/management preferred

Understanding of office equipment, systems, and procedures

Skilled in QuickBooks, Practice Panther legal software, Microsoft Office, Excel, and Outlook

Excellent time management skills and ability to prioritize multiple tasks

Strong problem-solving skills and attention to detail

Excellent verbal and written communication skills