Job Description

This position administers all Prime and Subcontract accounting for a project; budgets, change orders, payments to subcontractors, owner billings, job correspondence.

• Verifies original estimate from estimator to Schedule of Values in Prime Contract.
• Inputs Prime Contract amount and estimates for each project into Timberline software program.
• Works with Subcontract Administrator in issuing subcontracts, work orders, and/or purchase orders for each project.
• Enters the subcontractor commitments into Microsoft Access database and Timberline.
• Prepares Prime Contract Change Orders and Subcontract Change Orders as requested and enters into Timberline.
• Reviews and posts subcontractor and job vendor payments to appropriate ledgers, spreadsheets, records, and databases.
• Audits invoices against purchase orders, work orders, or subcontract, researches discrepancies, and prepares for payment.
• Verifies subcontractor/supplier compliance with all paperwork requirements.
• Tracks all prelims and conditional/unconditional releases
• Prepares monthly billing for each project following the guidelines of the lender and/or owner.
• Monitors accounts payable and receivable to ensure payments are accurate and timely.
• Tracks allowances and contingencies and make adjustments as needed.
• Schedules Start Up and Close Out Meetings and follows up with Meeting Minutes.
• Monitors date of Substantial Completion to file NOC as necessary.
• Keeps supervisors informed of potential problems with above tasks.
• Assists with related special projects, as required.

REQUIREMENTS:

1. Must have CONSTRUCTION ACCOUNTING/PROJECT ACCOUNTING experience

   1. Project AP and AR skills
   2. prelims and conditional/unconditional releases
   3. Change Orders

2. Accounting software – Sage Timberline

3. Two or more years working in the construction field; understands job cost accounting.

4. Two years (or equal experience) of College level studies.

5. Must be able to multitask and switch from project to project quickly. Must be able to track and follow up without letting items fall through the cracks.

6. Must have strong communication skills. There is a lot of communication involved in the position with the Project Managers, Estimators, Subcontractors, Customers etc.

Company Description

We are an equal opportunity employer and make hiring decisions based on merit. Recruitment, hiring, training, and job assignments are made without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, or any other protected classification. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the City of San Diego' Fair Chance Initiative for Hiring Ordinance.