Job Description

Job Description

Job Title: Executive Assistant

Company: Lee Machinery Movers

Location: Pontiac, MI.

Job Type: Full-Time

$30 - $35 per hour

We are seeking a highly organized and proactive Executive Assistant to join our team at Lee Machinery Movers. In this role, you will provide comprehensive administrative support to a major Account Executive, contributing to the smooth operation and success of our business. Your exceptional organizational skills, attention to detail, and ability to prioritize tasks will be essential to excel in this position.

Responsibilities:

• Manage and maintain the executive's complex calendar, scheduling appointments, meetings, and travel arrangements efficiently and effectively.
• Conduct extensive research and gather information to support the executive in making informed decisions and preparing for meetings or presentations.
• Assist in the creation and editing of various documents, presentations, reports, and correspondence.
• Coordinate and manage logistics for meetings, conferences, and events, including arranging venues, catering, and audio-visual equipment as needed.
• Act as a liaison between the executive and internal/external stakeholders, maintaining effective communication and ensuring timely follow-up on action items.
• Assist in marketing activities, such as drafting marketing materials, maintaining social media presence, and coordinating promotional campaigns.
• Handle expense management, including tracking and processing expenses, reconciling receipts, and maintaining accurate records.
• Prepare and distribute meeting agendas, minutes, and other relevant documentation.
• Prioritize incoming communications and respond promptly, managing emails, phone calls, and inquiries professionally and efficiently.
• Handle confidential and sensitive information with utmost discretion and always maintain a high level of confidentiality.
• Willingness to take responsibility for other tasks based on the needs of the business.

Required Qualifications:

• Proven experience as an Executive Assistant or similar role.
• Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines effectively.
• Excellent verbal and written communication skills, with the ability to compose professional correspondence and draft reports.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and comfortable learning new software tools.
• Attention to detail and accuracy in all work performed.
• Ability to multitask and handle a high volume of work with minimal supervision.
• Strong problem-solving skills and ability to anticipate needs and proactively address challenges.
• Professional demeanor and the ability to maintain confidentiality and exercise discretion.
• Knowledge of marketing principles and experience with social media platforms is a plus.
• Previous experience in the machinery moving or logistics industry is preferred but not required.
• Join our dynamic team at Lee Machinery Movers and be part of an organization that values excellence, innovation, and teamwork. Apply now to contribute your skills and dedication to supporting our major Account Executive and helping drive our business forward.

Note: The responsibilities and qualifications outlined above are subject to change and may be adjusted based on the needs of the business.