How will your role impact First Command?

Provide administrative support to the SVP, General Counsel and Legal Department under minimal supervision. Position will require the ability to multi-task on a daily basis, always exercising discretion and independent judgment with respect to matters of significance.

What will you be doing?

• Tracking Legal projects, maintaining corporate Legal Calendar, and assisting the team in prioritizing and handling such projects.
• Handling all aspects of meeting planning to include coordinating schedules, arranging teleconference calls, preparing agendas and presentation materials for various department, attending meetings, and recording minutes of meetings.
• Gather and input relevant metrics data into Excel spreadsheets and publish and distribute key reports to management and legal team members.
• Onboarding of new employees to include equipment and systems access requests.
• Responsible for updating legal SharePoint pages.
• Problem-solve, research, analyze and respond to routine legal-related requests and inquiries from advisors, support staff and internal business units.
• Create additional files, as needed; organize and maintain them per the department document management system.
• Assist in the development and formatting of PowerPoint presentations and other briefing materials.
• Distribute daily mail and arrange for FedEx Mail-outs and place departmental supply orders.
• Assist with routing incoming calls to the department as necessary
• POC for property management request
• Make arrangements for multiple parties within the department for various travel
• Prepare Accounts Payable, Reimbursement forms and Request for Absence.
• Assist in the preparation of letters to Advisor Trainees
• Assist in the organization of materials in common areas
• Active participation in Home Office activities, committees, councils, as align with the AA's interests
• Participate in and support the organization and planning of departmental gatherings and events.
• General clerical duties as assigned

What skills/qualifications do you need?

Education

• High School Graduate (bachelor’s degree preferred)

Work Experience

• 5+ years of administrative experience in a fast-paced environment.

Required Knowledge, Skills and Abilities

• Strong writing and communication abilities with prior administrative support experience.
• Must have excellent Microsoft Office Suite proficiency to include Word, Excel, Outlook, PowerPoint, and Access.
• Excellent judgment, integrity, time management, organization, and interpersonal skills as well as problem solving and logistics aptitude.
• Ability to work independently with little supervision and to handle multiple assignments from several compliance professionals and/or attorneys simultaneously.

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Required Skills

Required Experience

• Must have a High School Diploma or equivalent or ten (10) years equivalent work experience. Some secondary education preferred.
• Prior experience in a retail service environment or teller/cashier experience is preferred.
• Must be able to handle high volume transactions in a fast-paced video banking environment.
• Must be comfortable, professional, and friendly on camera.
• MER II level preferred, if not at MER II level must stratify within 9 months from date of hire.
• Excellent analytical, communication, and interpersonal skills.
• Must be able to learn and use a variety of software applications such as Microsoft Office, Teller Enterprise (Video Banking) and the Credit Union’s core processing systems.
• Ability to multi-task by operating multiple monitors and software systems at the same time.
• Must have accurate keyboarding skills.