Legal Administrative Assistant

Do you enjoy being the person who keeps everything organized, on track, and running smoothly? Are you the type of legal professional who anticipates needs before they arise and takes pride in making sure nothing falls through the cracks? If you thrive in a fast-paced legal environment and enjoy supporting attorneys in meaningful ways, this could be an excellent opportunity.

StaffBuffalo is partnering with a well-established Buffalo law firm to hire a Legal Administrative Assistant. This role offers a competitive hourly range of $26.00–$32.00, depending on experience, and is an excellent opportunity for an experienced legal professional who enjoys supporting busy attorneys, managing case organization, and ensuring deadlines and matters stay on track.

This position blends elements of legal administrative support, case coordination, and light paralegal responsibilities. The ideal candidate will serve as a trusted right-hand partner to the supervising attorney — helping maintain organization, track deadlines, coordinate communications, and ensure active matters move forward efficiently.

This is an in-person on site position in Buffalo NY.

Responsibilities

• Maintain organization of active matters, including electronic and physical case files
• Track deadlines, court dates, filing requirements, and project milestones
• Manage attorney calendar including meetings, hearings, and important deadlines
• Coordinate communications with clients, municipalities, agencies, and consultants
• Prepare, format, and proofread legal correspondence and documentation
• Assist with assembling applications, exhibits, and supporting documentation
• Prepare binders, hearing packets, and organized case materials
• Support litigation matters through document organization and preparation of motion and brief binders
• Coordinate document exchange with project stakeholders and external parties
• Assist with billing entry, time tracking, and administrative support tasks
• Monitor case progress and proactively communicate upcoming deadlines and needs to the attorney
• Help ensure matters remain organized, on track, and moving forward efficiently

Qualifications

• 7+ years of experience as a Legal Assistant, Legal Administrative Assistant, Paralegal, or similar legal support role
• Exceptional organizational skills and attention to detail
• Ability to manage multiple deadlines and active matters simultaneously
• Highly proactive with the ability to anticipate needs and take initiative
• Strong written and verbal communication skills
• Experience working in fast-paced legal environments
• Case management software experience preferred

Compensation & Benefits

• Competitive hourly compensation ranging from $26.00–$32.00, depending on experience
• Comprehensive benefits package including medical, dental, and vision insurance
• 401(k) retirement plan with firm contribution and potential profit sharing
• Generous paid time off in addition to paid holidays
• Short-term and long-term disability coverage
• Employee Assistance Program (EAP)
• Identity protection and additional voluntary insurance options
• Opportunity for year-end performance bonus

The advertised pay range represents what we believe at the time of this job posting that our client would be willing to pay for this position. Only in special circumstances, where a candidate has education, training, or experience that far exceeds the requirements for the position, would we consider paying higher than the stated range.

First time working with a Recruiter? No problem! We make the process as smooth and straightforward as possible. Communication is key – to get started, all we need from you is an updated resume and some time to chat. Our team will get to know you and your future career goals. Throughout the process, we will provide resume feedback, schedule and prepare you for interviews, provide client feedback, and coach you through the offer stage.

StaffBuffalo is an Equal Opportunity Employer and does not discriminate in employment on account of race, color, religion, national origin, citizenship status, ancestry, age, sex (including sexual harassment), sexual orientation, gender, gender identity or expression, marital status, physical or mental disability, military status, or unfavorable discharge from military service.

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