Job Description

• Independently manage document workflows for subcontracts and legal files, ensuring version control, organization, and easy retrieval
• Draft, track, and update subcontracts using Ironclad, identifying discrepancies, and coordinating with Legal and project teams to keep processes moving.
• Handle confidential legal and contract-related information with sound judgment and discretion.
• Proactively manage complex calendars for multiple leaders, anticipating conflicts and shifting priorities
• Coordinate cross-functional meetings and training, ensuring appropriate preparation materials, agendas, and follow-up are completed.
• Support and troubleshoot technology needs for the Legal team, including documents, forms, trackers, and virtual meetings.
• Function as a go-to resource for administrative and technology-related questions within the department, escalating issues when appropriate.
• Manage day-to-day departmental correspondence, producing clear, professional communications aligned with team expectations.
• Prepare polished communications and materials to support leadership initiatives.
• Support the insurance risk analyst.
• Assist with job insurance certifications.
• Other duties as assigned.

Qualifications

• 3-5 years of administrative experience, preferably supporting legal, compliance, construction, or professional services teams.
• Associate or bachelor’s degree in business or related field preferred.
• Proven ability to manage complex scheduling and coordinate across multiple leaders or departments.
• Strong experience managing document workflows, version control, and records management.
• Experience working with contract or document management systems (Ironclad experience preferred)
• Advanced written communication skills with the ability to draft polished, professional correspondence.
• High level of discretion and demonstrated trust in handling confidential and sensitive information.
• Exceptional organizational skills and ability to manage multiple competing priorities independently.
• MS Office Suite proficiency and comfort learning and supporting new tools and systems.
• Proactive, solution-oriented mindset with the ability to anticipate needs and suggest process improvements.
• Ability to work calmly and effectively in a fast-paced, deadline-driven environment.
• Collaborative, professional demeanor with the confidence to support senior leadership.
• High integrity with sound ethical judgment
• Takes ownership and follows through on responsibilities
• Positive, solution-oriented mindset and resilient attitude
• Open to innovation and continuous improvement

Additional Information

At PROCON, we believe our people are our greatest asset. We offer a collaborative, fun, and professional work environment along with a comprehensive benefits package, including:

• Health, Vision & Dental Insurance
• 401(k) with company match
• Tuition reimbursement
• Paid time off and holidays
• Professional development opportunities