Job Description

Position Overview:
We are seeking a detail-oriented and dependable Legal Assistant to support our legal team by managing outbound correspondence efforts related to obtaining personnel records. This position is responsible for reviewing case files, generating and mailing standardized letters to defendants' registered agents for service of process, and ensuring timely and accurate outreach in an effort to establish a point of contact and secure client employment records.

Key Responsibilities:

• Review case files to confirm whether records or a response have already been received.
• Generate standardized legal correspondence for outreach to the defendant or their registered agent for service of process.
• Carefully proofread letters for accuracy, grammar, and formatting before mailing.
• Mail letters in accordance with department procedures and track all outreach efforts.
• Prioritize multiple tasks efficiently and work under pressure in a fast-paced environment.
• Maintain accurate and up-to-date records in the case management system.
• Communicate clearly and professionally with internal staff to ensure any issues or updates are addressed promptly.

Qualifications

• Prior experience in a legal setting or administrative role preferred.
• Strong attention to detail and commitment to accuracy.
• Excellent written and verbal communication skills.
• Ability to manage multiple tasks and deadlines simultaneously.
• Comfortable working independently and collaboratively in a high-volume environment.
• Proficiency with Microsoft Office and legal case management software (preferred but not required).

Schedule: Remote Full-time, Monday–Friday
Reports to: Legal Assistant Senior and Pre-Litigation Department Manager

Pay Rate: $22-25 hourly

Additional Information

What We Offer:

Our law firm offers eligible employees a comprehensive benefits package that includes medical, dental and vision insurance coverage. We also provide eligible employees with flexible time off plans including paid Parental leave, Unlimited Paid Time Off (PTO), and paid holidays.

Department

Pre Litigation

Employment Type

Full Time

Location

Burbank, CA

Workplace type

Remote

Compensation

$22-25 hourly