Legal Assistant

Full-Time, Monday to Friday

This position is responsible for providing secretarial support to attorneys as needed.

Responsibilities

• Preparing correspondence and documents of a legal nature such as contracts, discovery, motions, briefs and subpoenas from draft or dictated text
• Formatting and proofreading correspondence, briefs, pleadings, contracts and other legal documents
• Filing legal documents (knowledge of Court rules and e-filing skills are preferred)
• Transcribing dictations
• Manage calendars, schedule meetings and coordinate court and other similar deadlines
• Answer phones, greet clients, and maintain professional client communications
• Performing other general office and clerical duties as needed
• Filing correspondence and legal documents in office systems, opening and closing files, and maintaining information on clients
• Scanning and submitting invoices and reimbursements for attorneys
• Arranging travel, appointments, conference calls, etc.
• Calendaring and docketing
• Entering attorney time in the Firm's system and/or reviewing and editing attorney's time entry
• Performing other duties as assigned

Requirements

• High School Diploma or Equivalent
• Three (3) years of secretarial experience in a law firm or legal department
• Experience with time entry and dictation software preferred
• Demonstrate knowledge of Table of Contents and Table of Authorities
• Knowledge of or familiarity with certain court procedures
• Strong technical skills and knowledge of Microsoft Suites, including Word, Outlook and Excel

• Excellent written communication skills to edit and proofread correspondence and legal documents
• Ability to type accurately and efficiently from draft or dictation with a minimum of 50 wpm
• Ability to deal professionally and effectively with both internal and external clients on all levels
• Ability to prioritize and analyze routine administrative details such as resolving minor scheduling conflicts, making travel arrangements, redirecting mail, etc.
• Ability to work independently and/or in a team concept within a fast-paced environment
• Requires the ability to regularly report to work on the days and times scheduled
• Ability to handle confidential information with discretion

Travel

This position has little to no travel.