Job Description

Job Description

Legal Assistant & Receptionist - Asbestos Team

Legal Assistant – Asbestos Litigation & Bankruptcy

Hiatt Law Group is seeking an individual to join our firm as a Legal Assistant in our asbestos practice area. This is an opportunity to become part of a nationally recognized and leading asbestos & personal injury law firm well known for its dedication to justice for all clients and expertise in asbestos representation. Here, you will enjoy a supportive and collaborative work environment that fosters professional development and growth.

Our Legal Assistant will be responsible for:

• Client Communication: Serve as the first friendly face and liaison to our clients, ensuring they receive timely, empathetic updates from attorneys and case managers about the progress of their cases. Your role is crucial in making our clients feel supported and informed throughout the process.

• Document Indexing and File Maintenance : Display exceptional organizational skills in the Receipt of documents and records from clients, medical facilities, co-counsel, and others, properly saving and organizing these documents into the client files, and timely notifying attorneys and case managers.

• Prepare Legal Documents : Working with attorneys and case managers, draft, edit, and prepare legal documents for client signature and case filing, correspondence to clients, co-counsel, and opposing counsel, as well as internal reports on the status of leads and cases.

• Execution of Legal Documents : Facilitate the execution of legal documents, ensuring proper signatures and notarizations as needed, often working with client to secure notary availability and timely return of the documents.

• Managing Case Management System : Work to maintain accurate updates, document organization, KeyDate entries, and other tasks in the case management system to ensure each case is up to date. Work with attorneys and case managers on special case management system projects to update and optimize system usage.

• Case Management Reporting : Work with managing attorney to create daily weekly, and other periodic reports and delivering these reports to legal staff, co-counsel, and experts.

Qualified Candidates will have:

• Minimum of 2 years of experience as a legal assistant or receptionist.
• Experience in legal case management; prior work with a focus on asbestos and asbestos bankruptcy cases is highly valued.
• Proficiency in Microsoft Office Suite, Adobe Acrobat, and e-signature software.
• Proficiency and experience in CRM systems, with a deep understanding of their role in enhancing client communication, data management, and workflow optimization.
• Exceptional organizational skills with the ability to manage multiple tasks and priorities effectively.
• Strong interpersonal skills and conversational ability with clients, team members, co-counsel, experts, and other outside vendors.
• High attention to detail and accuracy, with the ability to maintain confidentiality and handle sensitive information with discretion.
• Perform some administrative tasks such as scheduling appointments, managing calendars and handling correspondence related to asbestos cases.

Our Legal Assistant will have the following Competencies:

• Decision Making – Is aware of issues and asks questions when issues arise; completes day-to-day tasks in team; works within a team and its leaders through daily decisions.
• Communication – Effectively communicates through written and verbal forms; shares information when asked and understands the appropriate level of confidentiality with client and firm data.
• Continuous Learning – Attends required training and accepts planned change willingly. Ready to accept leadership from mentors and to grow professionally.
• Teamwork – Works as a member of teams and understands the goals of the team; understands that team members' needs, ideas and solutions vary.
• Alignment to Values – Is aware of the Firm's values and consistently demonstrates them; has a deep understanding of one's own core functions.

To apply – please send a cover letter, resume, and references to janet@hiattlawgroup.com.